Accounting and Operations Senior Administrator

Exciting opportunity to work in a creative work environment with a small office team.

We are seeking a Full-Time (On-Site) full-cycle Accounting and Administration Officer who understands the complexity of running a small business. As the ideal candidate, you are recognized for contributing to a financially strong business where the facilities are well run, and the administrative staff are supported. We are looking for a candidate who has exceptional work ethics to actively improve current systems.

Reporting to the Director, the Accounting and Administration Officer holds primary responsibility for the full cycle of accounts receivable and the oversight of day-to-day accounting activities. This role ensures the accurate and timely processing of all billing transactions, including invoicing, receipts, deposits, refunds, and adjustments.

A central mandate of the position is the active monitoring of customer accounts, maintaining clear records, and conducting consistent follow-up on outstanding and overdue balances. The Accounting Officer is also responsible for the regular reconciliation of customer subledgers to the general ledger accounts receivable balances, ensuring integrity, accuracy, and transparency of financial records.

In addition, the role contributes to continuous improvement by identifying efficiencies, providing informed feedback, and supporting enhancements to billing and receivables processes.

Responsibilities

· Oversee banking and process payroll, including all deposits & expenses

· Onboard and set up new employees on the payroll systems

· Reconcile bank account and company credit card

· Daily reconcile all credit card sales with external credit card processors and follow up / resolve discrepancies

· Manage all AR and AP, including reconciliation of receipts and expense reimbursements.

· Monitor AR of tuition and academy fees through Jackrabbit

· Maintain accounting systems, ensure compliance with Canadian Tax Act and other applicable financial laws

· Post journal entries and account reconciliations

· Process and post payrolls for all employees and independent contractors

· Track hours of hourly employees

· Keep accurate and up-to-date GST, PST and Shop sales records for annual filing

· Produce general ledgers for year-end tax filing

Qualifications

· Minimum 3+ years of full cycle bookkeeping experience

· Proficiency and experience with accounting and payroll software (i.e. Sage 50, Ceridian, Dayforce)

· Proficiency with cloud-based productivity office suites (i.e. Microsoft 365, Google Workspace)

· Experience working with cloud-based storage systems (i.e. DropBox, Google Drive)

· Understanding of CRA, Payroll & GST/PST regulations

· Experience filing respective financial reporting with WSBC and EHT, T4, ROE, T2202

· Experience with data management, administrative processes and knowledge of administrative principles and best practices

· The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines