Accounting Coordinator

Our client is seeking an organized, detail-oriented Accounting Clerk to support the day-to-day financial operations of their business. This hands-on role will be responsible for a variety of accounts receivable and accounts payable activities, ensuring transactions are processed accurately, payments are recorded appropriately, and financial records remain organized and up to date.

The successful candidate will play an important role in supporting the Finance team and working collaboratively with colleagues across the organization. This opportunity is well suited for someone who takes ownership of their work, demonstrates initiative, and enjoys working in a fast-paced environment where accuracy, responsiveness, and teamwork are valued.

Key Responsibilities and Duties

Accounts Receivable (A/R)

• Process and record customer invoices on a daily basis.
• Accurately record customer payments received through EFT, cheque, cash, and debit/credit transactions.
• Prepare and deposit customer cheques and cash payments in a timely manner.
• Generate weekly customer account statements and coordinate distribution as required.
• Monitor outstanding customer balances and follow up on overdue accounts in accordance with established payment terms.
• Manage incoming accounts receivable correspondence, ensuring payments are accurately applied based on customer remittance information.
• Work closely with the sales team to investigate and resolve customer credit inquiries and discrepancies.
• Reconcile daily invoices against supporting shipping and delivery documentation to ensure accuracy.
• Maintain accurate and up-to-date accounts receivable records.

Accounts Payable (A/P)

• Review, code, and enter vendor invoices into the accounting system, identifying discrepancies and following up with vendors as needed.
• Review and process employee expense claims, ensuring appropriate documentation and accuracy.
• Prepare and process weekly payments, including cheques, wire transfers, electronic funds transfers, and online bill payments.
• Prepare and distribute vendor remittance information.
• Monitor vendor payment terms and ensure invoices are paid accurately and on time.
• Manage the accounts payable email inbox, responding to vendor inquiries and resolving payment-related issues.
• Maintain the accounts payable subledger.
• Identify and investigate invoice discrepancies, working with internal departments and external vendors to resolve outstanding issues.

Qualifications and Experience

• Previous experience in an accounting or bookkeeping role, with exposure to both accounts payable and accounts receivable.
• Basic understanding of accounting principles and financial processes.
• Experience with accounting software and Microsoft Office, particularly Excel.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to investigate discrepancies, ask questions, and proactively resolve issues.
• A team-oriented mindset with a willingness to support broader accounting activities as required.

• Minimum of 2 years of experience in an accounting support, accounting clerk, or similar finance-related role.
• Hands-on experience with both accounts receivable and accounts payable activities.
• Strong ability to perform account reconciliations, billing support, invoice processing, and accurate data entry.
• Proficiency with Microsoft Excel and comfort working with accounting or ERP platforms such as Oracle, QuickBooks, or SAP.
• Ability to manage multiple priorities, meet recurring deadlines, and maintain a high level of accuracy.
• Strong written and verbal communication skills for working with customers, vendors, and internal teams.
• Detail-oriented approach with good problem-solving skills when investigating payment or invoice discrepancies.