Accounts Payable Clerk

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement, payroll, cash management, and financial systems and policies. Reporting to the Manager, Accounts Payable the Accounts Payable Clerk plays a key role in ensuring timely, accurate, and compliant processing of supplier payments and expense reimbursements in alignment with public sector and institutional policies.

• Administer Accounts Payable inquiries and shared mailboxes; triage, prioritize, and categorize requests to ensure timely and accurate resolution.
• Review, verify, and process supplier invoices, payment requests, and employee expense claims in accordance with established policies and procedures.
• Monitor invoice workflows, route invoices for processing, investigate discrepancies, and collaborate with suppliers and internal stakeholders to resolve payment and account issues.
• Prepare and process payments, including international transactions, while ensuring accuracy, timeliness, and compliance with financial controls.
• Reconcile supplier accounts, support month-end and year-end activities, and assist with financial reporting and accrual processes.
• Serve as the primary point of contact for supplier, claimant, and departmental inquiries regarding accounts payable processes, payment status, discrepancies, expense claims, and related issue resolution; contribute to continuous improvement initiatives through process automation, system enhancements, quality assurance activities, and the development of procedures and training resources.

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

• Business/Office Administration program with at least three years’ work experience in a high-volume accounts payable environment, with a strong customer service background (or equivalent combination of training and experience).
• Proficiency in MS Office applications, specifically Excel.
• Ability to prioritize and meet demands in a high volume, deadline-driven environment with strong attention to detail.
• Demonstrated professionalism, and excellent interpersonal and communication (verbal and written) skills.

• Experience working in an automated procurement to payment system.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.