Accounts Payable & Office Clerk

The Accounts Payable & Office Clerk is responsible for processing of Accounts Payable and journal entries. This role provides clerical assistance and general office support to the Corporate Services department.

KEY RESPONSIBILITIES:

• Performs various Accounts Payable tasks:
  • Route invoices to the appropriate department for authorization
  • Verify new vendor identification
  • Follow up to ensure SIN is obtained for preparation of honorarium payments
  • Prepare and enter journal entries, into accounting system
  • File reports for finance and payable interactions
  • Distribute cheques and EFT notices as directed
  • Review interface transactions between DOC (CPSA database) and Microsoft Dynamics GP accounting system on a daily basis for payable related transactions
  • Provide backup/coverage for Accounts Payable Clerk, including generating weekly payment runs, preparation of wire payment details, preparation of routine government remittances and distribution of cheques and EFT notices
  • Assist with maintaining the administrative screens in the electronic workflow software (Corelntegrator)
• General office support to the Corporate Services department:
  • Order and maintain supplies throughout the office. Track receipt of goods and code vendor invoices.
  • Process outgoing mail and couriers
  • Assist with projects for the Corporate Services department as requested
• Records Administration:
  • Scan and upload documents, perform quality assurance and identify appropriate indexing properties
  • Identify issues with document types and names and consult with Coordinator
  • Monitor scanning program for potential batch errors
• Provides backup coverage for general administration and kitchen support:
  • Organize and maintain kitchens, staff rooms and all other meeting rooms
  • Unload and load dishwashers; redistribute dishes across staff rooms and coffee stations
  • Order kitchen supplies, office furniture and equipment as required
  • Monitor and action equipment maintenance requests, including follow-up with landlord
  • Maintain fixed asset database and code office and maintenance invoices
  • Other duties as required.

QUALIFICATIONS:

• Required Minimum Qualifications:
  • Post secondary diploma in administration or equivalent
  • 1 year of related administrative experience
  • Ability to lift up to 20 lbs
    
    
• Preferred Qualifications and Experience:
  • Good communication skills with a strong customer focus.
  • Intermediate Microsoft Office or Office365 skills.
  • Strong organizational skills with the ability to multitask and prioritize.
  • High attention to detail.
  • Experience with Microsoft Dynamics, BI360, and CoreIntegrator is an asset.

SALARY:
The annual salary for this position is $53,816 and includes a comprehensive benefit package and pension plan.

Along with your resume, please submit a cover letter outlining why you are the right candidate for this position by telling us how your relevant work experience has prepared you to undertake this role. A submission without a cover letter will not be considered.

Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.

We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.

By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident, status, or valid work permit.

Applications will be accepted until 4:00 p.m. MST on Monday, November 16, 2026, or until a suitable candidate is identified.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations, including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.