Administrative and Marketing Assistant

Administrative & Marketing Assistant

Yellowhead Christian School

Edson, Alberta | On-Site

Part-Time | 16 Hours per Week (Two 8-Hour Days)

Position Summary

Yellowhead Christian School (YCS) is seeking a welcoming, organized, creative, and community-minded Administrative & Marketing Assistant to join our school team.

This is a part-time position consisting of two 8-hour days per week (16 hours per week).

This position combines front-office administration, family and student support, communications, and marketing. The successful candidate will often be one of the first people families and visitors connect with at YCS and will play an important role in creating a welcoming, helpful, and Christ-centred school environment.

The Administrative & Marketing Assistant will also help tell the story of YCS—celebrating our students, staff, programs, faith, and school community through social media, newsletters, our website, advertising, and community outreach.

YCS serves students and families through Jr. Kindergarten–Grade 12 in-person programming, home education, and online/distance education. This position will provide administrative and communication support across these programs.

Key Responsibilities

School Administration & Family Support

• Front Office & Reception: Provide a warm, welcoming first point of contact for students, families, staff, visitors, and community members, in person and by phone or email.
• Family Support: Assist families with general questions, forms, school information, schedules, events, and connecting with the appropriate staff member.
• Registration & Enrollment: Support the registration and enrollment process, including receiving applications, collecting required documents, communicating with families, and maintaining accurate records.
• Student Records: Assist with maintaining confidential student records, attendance information, report cards, registration documents, and other school records in accordance with YCS procedures and applicable Alberta privacy requirements.
• Administrative Support: Provide administrative assistance to the Principal, school leadership, teachers, and other staff as needed.
• Office Organization: Assist with office supplies, forms, correspondence, photocopying, filing, mail, and other day-to-day office responsibilities.
• School Communications: Help prepare and distribute notices, reminders, forms, calendars, and other communications to families and staff.
• Event Support: Assist with school events including Parent-Teacher Conferences, chapels, celebrations, graduation, open houses, fundraising activities, and other community events.
• Home Education & Online Program Support: Assist families and staff with administrative processes and communication related to YCS@Home and YCS online/distance education programs.

Marketing, Communications & Social Media

• Tell the YCS Story: Capture and share the everyday life of our school, including classroom learning, chapels, service projects, athletics, field trips, special events, student accomplishments, and community activities.
• Social Media: Create, schedule, and maintain engaging content for YCS social media platforms, particularly Facebook and Instagram.
• Content Creation: Create simple graphics, posters, advertisements, and promotional materials while following school privacy and photo-permission requirements.
• Family Communications: Help prepare school newsletters, announcements, reminders, and other regular communications.
• Website Updates: Keep school website information current, including calendars, program information, registration information, announcements, and upcoming events.
• Enrollment Marketing: Assist with marketing campaigns for YCS programs, including Jr. Kindergarten–Grade 12, YCS@Home, and online/distance education.
• Advertising: Help create print and digital advertisements, posters, social media campaigns, and other promotional materials.
• Community Outreach: Help promote YCS within Edson and surrounding communities and build awareness of the educational opportunities available through the school.
• Brand Consistency: Help ensure YCS communications and promotional materials consistently reflect the school's Christian mission, values, and identity.
• Online Inquiries: Assist in responding to social media messages and inquiries from prospective families in a timely and professional manner.

Qualifications & Skills

The ideal candidate will demonstrate:

• A commitment to the Christian faith and a willingness to support and uphold the mission, values, and Statement of Faith of Yellowhead Christian School.
• A warm, welcoming, professional, and service-oriented approach to working with students, parents, staff, and community members.
• Strong organizational skills and the ability to manage multiple priorities in a busy school environment.
• Strong written and verbal communication skills.
• Good judgment and the ability to communicate professionally in both routine and sensitive situations.
• A high level of discretion and confidentiality when working with student, family, staff, and financial information.
• Experience with administrative or office work; experience in a school, church, ministry, non-profit, or similar environment is an asset.
• Experience with social media, marketing, photography, graphic design, or content creation is an asset.
• Comfort using technology and learning new programs.
• Experience with Google Workspace (Gmail, Docs, Sheets, Forms, Drive, Calendar, etc.).
• Experience with Canva, social media platforms, website editing, and email communication/marketing programs is an asset.
• Familiarity with student information systems, school databases, or other educational technology is an asset.
• The ability to work independently while also functioning as part of a collaborative school team.

A diploma or degree in Business Administration, Office Administration, Marketing, Communications, Education, or a related field is considered an asset; however, relevant experience, skills, and fit with the YCS community will also be strongly considered.

Christian Faith & School Community

Yellowhead Christian School is more than a workplace; it is a Christian educational community. Staff members are expected to support the school's Christian mission and contribute positively to a culture where faith is integrated into daily life at YCS.

The successful candidate should be comfortable working in an environment that includes prayer, staff devotions, chapel, biblical teaching, and Christian faith integration.

Employment Details & Requirements

• Part-time: 16 hours per week
• Two 8-hour days per week
• On-site at Yellowhead Christian School in Edson, Alberta
• Provide a satisfactory Criminal Record Check, including a Vulnerable Sector Check.
• Maintain confidentiality regarding students, families, staff, and school operations.
• Follow YCS policies, procedures, privacy requirements, and professional expectations.
• Support the mission and Christian character of Yellowhead Christian School.

The Person We Are Looking For

We are looking for someone who enjoys people, notices what needs to be done, and takes initiative.

On any given day, this person might welcome a new family, help a parent with a registration question, prepare a school announcement, take photos at a student event, update the website, create a Facebook post, help organize an open house, and assist school administration with an urgent task.

The right person will understand that excellent administration and excellent communication are both forms of service—helping our students, families, and staff while sharing the story of what God is doing at Yellowhead Christian School.