Administrative Assistant- Immigration Law (6 Month Contract)

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

Gowling WLG’s Calgary office is seeking an Administrative Assistant to support the Immigration Law Group on a six-month temporary contract. This role will focus primarily on data entry, electronic records management, and administrative support as part of an AI software implementation project. The successful candidate will play a key role in ensuring information is accurately entered, organized, and maintained to support the successful adoption of new technology within the group.

RESPONSIBILITIES

• Perform accurate data entry and maintain information within firm databases, document management systems, and other technology platforms.
• Review, organize, update, and manage electronic records and documentation in accordance with established procedures and internal standards.
• Upload, categorize, label, and manage electronic documents to ensure accuracy, consistency, and ease of retrieval.
• Conduct quality assurance reviews to verify the accuracy, completeness, and integrity of data and documentation.
• Support the Immigration Law Group's AI software implementation project through data migration, data validation, records organization, and system updates.
• Monitor records to ensure information remains current, accurate, and compliant with established processes.
• Respond to inquiries and provide updates regarding the status of records, documentation, and data-related projects.
• Assist with records management, data cleanup, administrative initiatives, and other special projects as required.
• Perform other duties as assigned.

QUALIFICATIONS

• Post-secondary education or equivalent experience; education in office administration, legal assistant studies, or a related field is considered an asset.
• Strong data entry, keyboarding, and document formatting skills with a high degree of accuracy.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and other technology applications; experience with iManage or document management systems is considered an asset.
• Exceptional organizational skills and attention to detail, with the ability to maintain a high standard of accuracy and quality.
• Strong verbal and written communication skills, with the ability to interact professionally and effectively with colleagues at all levels.
• Excellent customer service, problem-solving, and time-management skills.
• Proven ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Ability to review and validate information for accuracy and completeness.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• Employee & Family Assistance Program, guided CBT, and Primary Virtual Care
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses, and more

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.