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Administrative Assistant to the AVP & CIO - Information Technology Services
@ MacEwan University
Edmonton, Alberta
SIGNAUX
En bref
MacEwan University is hiring an Administrative Assistant to the AVP & CIO within its Information Technology Services department on a full-time 18-month replacement term. The role provides high-level administrative support to the AVP, coordinates calendars, meetings and events, reconciles purchasing cards and manages office procedures. The posting states a salary of $28.501 to $41.449 per hour (35 hours per week) and an on-campus position.
Responsabilités :
- Coordinate AVP calendar, meetings and special events
- Maintain office procedures and business workflow documents
- Reconcile purchasing card transactions for ITS leaders
- Prepare briefing notes, memos and correspondence
- Order and maintain office supply inventory
Résumé des exigences :
- Diploma in office or business administration or related field
- Three years of progressively responsible administrative experience
- Proficiency in Microsoft Office, Google Suite and ERP systems
- Knowledge of Protection of Privacy Act and records management
- Strong communication, proofreading and editing skills
Outils et compétences
Source et dates
Type de source non vérifié · apify-linkedin
- Date publiée par l’employeur
- Non fourni
- Première détection par notre source
- 2026-11-15
- Mise à jour du dossier source
- 2026-11-15
Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.
Détails du poste
| Niveau | Intermédiaire |
| Domaine | Administration |
| Expérience | 3 an(s) et plus |
| Heures par semaine | 35 |
| Horaire | jour |
| Déplacements | avion : aucun · route : aucun |
| Milieu de travail | Bureau |
| Position | Surtout assis |
| Exigences physiques | physique faible · ordinateur élevé |
| Langues | English |
| Formation | Collégial (DEC) (exigé) |
| Domaines d’études | Office Administration, Business Administration |
| Avantages mentionnés | Congés payés généreux, Horaire flexible, Régime de retraite |
Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.
MacEwan University
| Champ | Valeur |
|---|---|
| Offres sur Jobsy | 28 |
Description
Competition Number: 26.09.231
Category: Full-Time Replacement Term (35 hours per week)
Salary: MSU Band D (Steps 1-8): $28.501 - $41.449 per hour. $51,872 - $75,438 per annum (Based on 35 hours per week).
Closing Date: October 27, 2026
MacEwan University is seeking an Administrative Assistant to the AVP & CIO for a full-time 18-month replacement term opportunity with the Information Technology Services department.
Reporting to the Senior Manager, Business Operations, the Administrative Assistant is responsible for providing high-level, comprehensive administrative support to the Associate Vice President, Information Services and Chief Information Officer (AVP), Information Technology Services (ITS) Leadership team, and other areas of ITS as required, ensuring that communications, interactions, and administrative support are delivered with the highest standard of excellence, confidentiality and professionalism. Responsibilities include coordinating the AVP’s calendar and schedule, developing efficient and effective systems and procedures to ensure smooth operations of the AVP’s office and broader ITS department, preparing and distributing communication materials, managing logistics and other general office administration activities.
Key responsibilities include:
You will have:
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:
To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at [email protected].
If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to [email protected] so we can assist and ensure your application is received.
This position is included under the MacEwan Staff Union Collective Agreement.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Category: Full-Time Replacement Term (35 hours per week)
Salary: MSU Band D (Steps 1-8): $28.501 - $41.449 per hour. $51,872 - $75,438 per annum (Based on 35 hours per week).
Closing Date: October 27, 2026
MacEwan University is seeking an Administrative Assistant to the AVP & CIO for a full-time 18-month replacement term opportunity with the Information Technology Services department.
Reporting to the Senior Manager, Business Operations, the Administrative Assistant is responsible for providing high-level, comprehensive administrative support to the Associate Vice President, Information Services and Chief Information Officer (AVP), Information Technology Services (ITS) Leadership team, and other areas of ITS as required, ensuring that communications, interactions, and administrative support are delivered with the highest standard of excellence, confidentiality and professionalism. Responsibilities include coordinating the AVP’s calendar and schedule, developing efficient and effective systems and procedures to ensure smooth operations of the AVP’s office and broader ITS department, preparing and distributing communication materials, managing logistics and other general office administration activities.
Key responsibilities include:
- Working as part of the IT Business Operations Team, the Administrative Assistant establishes and maintains effective organizational practices and procedures for the Office of AVP, Information Services and CIO; including the development of guides and business workflow documents;
- Coordinating special events and activities and guests on campus on behalf of the AVP and ITS leadership team;
- Scheduling and coordinating IT Business Operations Team meetings, tracking action items, coordinating strategic meetings;
- Providing administrative support for the AVP and the Senior Manager, IT Business Operations;
- Reconciling purchasing card transactions for ITS leaders and supports staff with expense reconciliation as required;
- Ordering and maintaining office supply inventory;
- Ensuring critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the ITS portfolio and priorities of the Office of AVP, Information Services and CIO; and
- Researching and preparing background materials and developing/drafting correspondence, written responses, and documents (e.g. briefing notes, memos to VP and President’s Offices, etc.).
You will have:
- Excellent time management, organizational and prioritization skills;
- The ability to work with confidential information and to exercise judgement and discretion;
- The ability to take initiative, work independently and manage multiple projects and/or priorities with minimal supervision;
- Effective problem-solving skills with keen attention to detail;
- Customer service skills along with excellent interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people, both internal and external to the University;
- Strong verbal and written communication skills with a professional and friendly approach;
- Demonstrated flexibility, easily adapting to changing priorities;
- Strong proofreading and editing skills;
- The ability to create professional reports and correspondence;
- Resourcefulness, with the ability to use networks to gather information/data to prepare briefs and summaries as required;
- Knowledge of Protection of Privacy Act and records management policies, practices, and legislation; and
- Demonstrated commitment to fostering a collaborative working and learning environment that celebrates diversity and inclusion.
- A minimum of a Diploma in Office or Business Administration or related field of study.
- A minimum of three (3) years of progressively responsible and diversified administrative experience.
- Direct experience in a post-secondary or related public sector environment would be considered an asset.
- Experience and proficiency using Microsoft Office including Outlook, Excel, Word, PowerPoint; Google suite of applications; Enterprise Resource Planning (ERP) systems such as PeopleSoft; etc.
- An equivalent combination of education and experience may be considered.
- This position is on campus only.
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:
- Competitive base pay
- Generous vacation time
- Voluntary Participation in Local Authorities Pension Plan (LAPP)
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth
To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at [email protected].
If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to [email protected] so we can assist and ensure your application is received.
This position is included under the MacEwan Staff Union Collective Agreement.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
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