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Administrative Coordinator, Staffing Office Resource Team

@ Providence Healthcare

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Toronto, Ontario

Temporaire
Postuler
SIGNAUX

En bref

Providence Healthcare is hiring a temporary Administrative Coordinator for its Staffing Office Resource Team. The role calls in and allocates relief staff across hospital units using computerized staffing systems, and includes payroll data input. Prior staffing and scheduling office experience is required.

Responsabilités :

  • Receives absence notifications and communicates staffing needs
  • Schedules staff in compliance with ONA and CUPE agreements
  • Allocates relief staff using computerized staffing systems
  • Logs communication and contacts agencies to request or cancel staff
  • Inputs payroll data

Résumé des exigences :

  • Minimum Grade 12 education
  • Prior staffing and scheduling office experience
  • Strong computer and data entry skills
  • Excellent communication and telephone skills
  • Knowledge of ONA and CUPE agreements an asset

Outils et compétences

Computerized staffing systemsMicrosoft TeamsMicrosoft OutlookMicrosoft OfficeCall Log databaseCell phonesPagersFaxPhone systems
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
Non fourni
Première détection par notre source
2026-11-14
Mise à jour du dossier source
2026-11-14

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauDébutant
DomaineAdministration
Déplacementsavion : aucun · route : aucun
Milieu de travailBureau
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish
FormationSecondaire (DES) (exigé), Collégial (DEC) (préféré)
Domaines d’étudesMedical Office Administration, Health Information Management, Business Administration/Management, Healthcare Administration, Human Resources

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Providence Healthcare

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ChampValeur
Offres sur Jobsy142
Description
Position Summary

This position provides essential staffing support to the hospital units, house floors, and other designated areas of Providence Healthcare. Staffing Office Administrative Coordinators collaborate closely with various members of the healthcare team—such as Patient Care Managers, After-Hours Managers, Clinical Operations Lead, clerical staff, health disciplines, and nursing—ensuring that each unit/house is adequately staffed for every shift.

Using computerized staffing systems, the Administrative Coordinator, Staffing Office, calls in and allocates relief staff, while also performing related staffing duties, including the input of payroll data.

Major Responsibilities

  • Receives notifications of absences from units/areas and communicates staffing needs.
  • Collaborates with management, staff, and external stakeholders to ensure effective staffing solutions.
  • Schedules staff in compliance with ONA and CUPE agreements.
  • Follows staffing guidelines for non-unionized staff.
  • Updates schedules with shift availability as needed, ensuring accuracy.
  • Notifies units/areas of shift replacements and keeps them informed of staffing status.
  • Collaborates with team members (Administrative Coordinators, Managers, RN-in-charge) to resolve staffing issues.
  • Consults with appropriate managers for direction on staffing concerns.
  • Reports staffing issues to relevant managers and directors.
  • Assesses staffing needs for both weekdays and weekends/stat holidays in collaboration with clinical managers.
  • Provides staffing information to Administrative Coordinators and Reception during off-hours for continuity.
  • Logs all communication with employees, agencies, and units into Call Log database.
  • Contacts agencies to request or cancel staff as needed, in accordance with contracts.
  • Utilizes software to manage staff scheduling, create memos, develop forms, and maintain records.

Qualifications/Skills Requiried

  • Minimum Grade 12 education is required. Post-secondary certificate, diploma, or degree in any of the following areas preferred: Medical Office Administration, Health Information Management, Business Administration/Management, Healthcare Administration, Human Resources, and/or Office Administration/Clerical Studies.
  • Previous clinical healthcare provider experience/training is an asset.
  • Prior staffing and scheduling office experience a must.
  • Prior supervisory or leadership operations experience an asset.
  • Strong understanding of ONA and CUPE collective bargaining agreements an asset.
  • Self-starter with excellent communication and interpersonal abilities.
  • Sound judgment and critical thinking skills.
  • Ability to organize work, meet deadlines, and work under pressure.
  • Ability to work in a fast-paced team environment and manage conflict effectively.
  • High attention to detail and strong data entry skills.
  • Proficient with cell phones, pagers, fax, and phone systems.
  • Excellent interpersonal and telephone skills.
  • Strong computer skills and experience with word processing, spreadsheets, and databases; Microsoft Teams, Office, and Outlook proficiency required.
  • Strong attendance and performance records required.
  • Self-directed, flexible.
  • Proven ability to collaborate, resolve conflict, and adapt in a dynamic environment.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

#IND1

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