Administrator, Capital Projects

About Pier 4

At Pier 4, growth creates opportunity. As one of Canada's fastest growing real estate investment firms, we're seeking ambitious individuals who are eager to contribute, grow their careers, and help shape our future.

Pier 4 is a Real Estate Investment Trust focused on the acquisition and management of multi-family residential properties. Our portfolio spans three provinces and is driven by a passion for real estate, a commitment to excellence, and years of industry experience.

We have been recognized by The Global and Mail's Report on Business as one of Canada's Top Growing Companies in 2024, 2025, and 2026. As a certified Great Place to Work ®, we are committed to fostering a collaborative, high-performing, and innovative workplace where our people can thrive and contribute to our continued success.

Be The Driving Force Behind Every Suite Transformation

Join Pier 4 as a Capital Projects Administrator and play a key role in delivering efficient suite turnover projects across a growing residential portfolio. Working closely with Renovations Managers, Property Operations teams, and unit turn team, you'll gain hands-on exposure to project coordination, budgeting, reporting, operations, and real estate management.

This is an excellent opportunity for a motivated professional looking to learn the business from the ground up, build valuable industry experience, and grow with a fast-growing organization. As Pier 4 continues to expand, you'll have the opportunity to develop new skills, take on greater responsibility, and advance both personally and professionally.

Key Responsibilities

Suite Turnover Administration

• Initiate turnover projects in Yardi upon receipt of resident vacancy notice and maintain accurate project records throughout the product lifecycle.
• Create, administrator, and close purchase orders while ensuring that required approvals and documentation are completed.
• Track project timelines, inspections, approvals, and completion of milestones using Yardi and MIQ.
• Monitor unit turnover progress.

Financial & Reporting Support

• Track turnover expenses and maintain accurate project financial records.
• Support project approvals, purchase orders, invoicing, budgeting activities, reporting, and other administrative functions related to suite turnover projects.
• Monitor project spending and assist with variance reporting and budget tracking.
• Prepare and maintain turnover reports, project metrics, and operational updates.
• Support the department in delivering accurate and consistent, consolidated project status reporting.
• Assist with month-end reporting and ensure project information is current, complete, and accurate.

Stakeholder Coordination & Project Support

• Collaborate with Renovations Managers, Property Operations team, the unit turn team, and vendors to support project execution.
• Work with key stakeholders to ensure continuity in expectations, communication, and project deliverables.
• Provide timely updates and administrative support to internal stakeholders.
• Assist in the development of project-related information, reports, and communication materials.
• Support special projects and perform other duties as assigned.

Systems & Process Improvement

• Utilize Yardi, MIQ, Excel, and other operational systems to manage workflows, project tracking, and reporting.
• Maintain data integrity through accurate and timely data entry.
• Identify opportunities to leverage technology, improve processes, and create operational efficiencies.
• Support initiatives that enhance suite turnover performance and resident readiness.

Crucial Knowledge & Skills

• Exceptional organizational skills with strong attention to detail and accuracy.
• Proven analytical, critical-thinking, and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong administrative, reporting, and data management skills.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience using Yardi is preferred; experience with MIQ is considered an asset.
• Excellent interpersonal, communication, and customer-service skills.
• Ability to communicate effectively and collaborate cross-functionally with multiple departments, internal and external stakeholders.
• Ability to work independently while contributing effectively as part of a team.
• Strong prioritization, follow-up, and time-management skills.
• Proactive, solution-oriented mindset with a commitment to continuous improvement.
• Knowledge of residential property management, renovations, suite turnovers, or property administration is considered an asset.
• Ability to maintain confidentiality and professionalism when handling sensitive information.

Education & Experience

• 1-2 years of administrative, project coordination, property administration, or related experience.
• Post-secondary education in Business Administration, Property Management, Project Management, or a related field, or an equivalent combination of education and experience.
• Experience within a residential real estate, property management, construction, renovations, or capital projects is considered an asset.
• Recent graduates with relevant internships, co-op experience, or administrative experience are encouraged to apply.
• Experience working with Yardi and MIQ is preferred.
• Strong Microsoft Excel skills, including data tracking, reporting, and spreadsheet management.
• Knowledge of accounts payable processes and purchase order administration is considered an asset.
• PMP designation or looking to obtain PMP is considered an asset.
• Legally eligible to work in Canada and able to successfully complete a criminal background check.
• Demonstrated alignment with Pier 4's core values: Professionalism, Integrity, Excellence, and Respect.
  

Additional Details

• Competitive Salary Range: $55,000-70,000.
• Work Arrangement: Fully on-site, at our London office.
• Comprehensive Total Rewards Package: Competitive compensation and benefits program.
• Extended Long Weekends: Enjoy regular 4-day long weekends throughout the year on every statutory holiday.
• Company Culture: Frequent social events, and employee celebrations.

Diversity, Equity, and Inclusion

At Pier 4, we believe that diverse perspectives, experiences, and backgrounds strengthen our team and drive better outcomes. We are committed to fostering an inclusive workplace where all employees feel respected, valued, and empowered to contribute their unique talents. We are committed to ensuring a fair, accessible, and transparent recruitment process. Accommodations are available upon request throughout all stages of the hiring process for candidates who require them.

Our Hiring Commitment

We believe that hiring decisions should be based on meaningful human interactions and a thorough evaluation of each candidate’s skills, experience, and potential. As a result, artificial intelligence (AI) is not used to screen, evaluate, rank, or make hiring decisions on candidates. Every application is reviewed by members of our hiring team to help ensure a fair, equitable, and personalized assessment process.