Administrator, Lease

Position Number: [[positionNumber]] / [[cust_EmPathPositionID]]
Department: [[department_obj]]
Grade: [[cust_payGrade]]
Campus: [[filter4]]

Salary: [[cust_MinimumRate]] - [[cust_MaximumRate]] per annum
Union/Association/HR Policy: [[filter1]]

Posting deadline: November 26, 2026

Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role

SCOPE
Reporting to the Manager, Leasing and Service, the incumbent manages and coordinates Concordia University's commercial and office leasing portfolio, both as landlord and tenant. This includes negotiating leases, renewals and amendments, overseeing financial operations of the leasing portfolio, ensuring lease compliance, managing tenant relationships, and onboarding new properties. The role supports strategic decision-making, including process improvement, and contributes to the profitability and operational efficiency of the leasing function.

PRIMARY RESPONSIBILITIES
• Find suitable tenants for vacant commercial and office rental spaces owned by Concordia University. Manage, negotiate, analyze and complete offers to lease, lease renewals, lease amendments and other lease documents.
• Represent Concordia University in landlord and tenant relationships, ensuring compliance with lease terms, responding to day-to-day tenant requests necessary for business operations, and resolving issues through fair and effective negotiations.
• Manage the financial operations of the leasing portfolio. Develop, analyze, and oversee leasing budgets and reports, ensuring compliance with lease terms and alignment with operating cost projections.
• Coordinate maintenance and service delivery within tenant spaces in collaboration with Property Management and third-party service providers. Oversee fit-out projects for new tenants, managing construction activities and serving as liaison between contractors and Property Management.
• Manage the end-to-end lease lifecycle by coordinating timely and precise communication of lease details to stakeholders, ensuring proper documentation and seamless integration into the lease management system and Property Management operations.
• Lead market evaluations to ensure Concordia University maintains competitive and profitable rental benchmarks and support strategic leasing decisions by analyzing rental trends. Oversee broker relationships and real estate searches to align with the university's evolving portfolio needs. Ensure the tenant mix and marketing plans meet current and future university objectives.
• Develop, implement, and improve leasing processes and procedures to enhance operational efficiency and portfolio profitability.
• Oversee the onboarding of new buildings and rental locations into the financial and CMMS systems, ensuring accurate data integration.
• Undertake other tasks as requested by the manager or director.

QUALIFICATIONS
• Bachelor’s degree in business administration or in a field relevant to the primary responsibilities.
• Four to seven years of experience in commercial leasing management.
• Proven ability to negotiate, analyze, and finalize commercial real estate lease agreements and related documents.
• Strong understanding of financial principles, including invoicing, budgeting, and commercial lease processes. Demonstrated ability to work with numbers and analyze financial data.
• Ability to work in a fast-paced environment, manage multiple priorities, and meet deadlines with minimal supervision.
• Strong problem-solving and analytical skills, with the ability to draw conclusions supported by relevant data. Comfortable working in situations with incomplete information and driving solutions forward.
• Demonstrated desire to learn and collaborate effectively with internal and external stakeholders.
• Good knowledge (Level 4) of spoken and written English for client communication, correspondence, and reporting; good knowledge (Level 4) of spoken French for tenant interactions; basic knowledge (Level 3) of written French for routine correspondence.
• Good knowledge (Intermediate level) of Excel and Word.
• Excellent negotiation skills and sound business judgment.
• Strong interpersonal skills with the ability to work both independently and as part of a team.
• Exceptional organizational skills and the ability to perform well under pressure.
• Ability to visit existing leased premises, construction sites, and prospective locations.
• Membership in the Organisme d'autoréglementation du courtage immobilier du Québec (OACIQ) is an asset.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.