Alpha Ministry Coordinator

Categories: Volunteer Leadership, Event Coordination, Ministry Administration
Denomination: Christian and Missionary Alliance
Church Size: 2,000+
Hours: 20 hours per week
Reports to: Alpha Director

Works Closely With: Alpha Director, Discipleship Ministry, Prayer and Worship Ministries, and Alpha SERVE Teams

Location: Bayview Glen Church, 300 Steeles Avenue East, Thornhill, Ontario

Work Schedule: A combination of weekday in-office hours, scheduled evening Alpha sessions, and occasional weekend and overnight events. Weekly hours will be adjusted to accommodate ministry events within the regular 20-hour workweek.

Position Summary

At Bayview Glen Church, Alpha creates a welcoming space where people can explore life, faith, and Jesus through meaningful conversations, hospitality, and community.

We are looking for a relational, organized, and process-minded Alpha Ministry Coordinator who is passionate about helping people encounter Jesus and creating an environment where guests feel welcomed, volunteers are equipped, and meaningful conversations can flourish.

Reporting to the Alpha Director, the Alpha Ministry Coordinator provides operational leadership for Alpha's three annual course seasons. This includes coordinating weekly course logistics, supporting and equipping SERVE Teams, planning retreats and ministry events, and providing administrative support.

Through collaboration with ministry leaders and volunteers, the Coordinator will help strengthen opportunities for evangelism, discipleship, and leadership development.

Candidate Profile

Skills and Capabilities
The ideal candidate is someone who:

• Demonstrates a personal and growing Christian faith, spiritual maturity, and a commitment to Bayview Glen Church's mission, vision, and values.

• Has a heart for hospitality, evangelism, and creating welcoming spaces for people exploring faith, including those from diverse backgrounds and beliefs.

• Builds meaningful relationships and demonstrates strong interpersonal and volunteer leadership skills, with the ability to encourage, equip, and support others.

• Is highly organized, detail-oriented, and capable of coordinating multiple priorities, people, and events.

• Demonstrates initiative, reliability, adaptability, and strong problem-solving skills.

• Works effectively both independently and collaboratively, exercising discretion, sound judgment, and care in supporting guests and volunteers.

Qualifications and Education

• Demonstrated experience in event planning, program coordination, ministry administration, or a related field.

• Experience coordinating, training, scheduling, or supporting volunteers and teams of 50+.

• Strong written and verbal communication skills in English.

• Proficiency with digital administrative tools, including email, spreadsheets, scheduling, and registration systems. Experience with Google Workspace or Rock RMS is an asset.

• A relevant post-secondary degree or diploma is preferred; equivalent practical experience will be considered.

Primary Responsibilities

Alpha Planning and Volunteer Leadership

• Coordinate the planning and preparation for three annual Alpha Course seasons in collaboration with the Alpha Director and ministry leadership.

• Work alongside ministry and volunteer leaders to support the recruitment, screening, onboarding, training, and scheduling of Alpha SERVE Team members.

• Coordinate seasonal volunteer training using Alpha Canada resources and provide ongoing encouragement, support, and communication to SERVE Team leaders and members.

Weekly Alpha Course Operations

• Oversee weekly Alpha logistics, including room arrangements, event setup and tear-down, audio-visual coordination, catering, hospitality, supplies, and event flow.

• Coordinate registration, attendance tracking, volunteer scheduling, and relevant guest information through Rock RMS, ensuring records are accurate and handled confidentially.

• Provide timely and consistent communication to guests, SERVE Team members, and ministry leadership, supporting guest follow-up and connection opportunities.

• Provide on-site operational leadership during Alpha sessions, including supporting volunteer briefings, debriefings, prayer, and the resolution of event-related needs.

Alpha Weekend Away and Ministry Events

• Lead the operational planning and coordination of approximately two to three Alpha Weekend Away retreats annually, serving 100+ guests. Responsibilities include accommodations, transportation, catering, registration, scheduling, communications, and event logistics in collaboration with the Events SERVE Team and ministry leadership.

• Provide scheduled on-site support and leadership during Weekend Away retreats, with responsibilities and staffing coverage coordinated in advance within the position's regular working hours.

• Collaborate with Prayer and Worship Ministry leaders to coordinate the logistical elements of seasonal Prayer Rallies, prayer training, and related ministry events.

Leadership Development and Ministry Administration

• Support the Alpha Director and ministry leaders in planning and coordinating Alpha leadership development opportunities, including leadership retreats and conferences, as assigned and within approved ministry priorities.

• Provide administrative support for Alpha Ministry, including managing the ministry inbox, calendars, budgets, expense tracking, resource inventory, supplies, and communication with Alpha Canada. Maintain ministry participation and engagement records to support ongoing evaluation and improvement.

• Other duties as assigned

Church Overview

Our Mission
We work together so that everyone, everywhere, can experience God's love and our created purpose in Jesus.

Our Vision: Called to Go
Our prayer is that God would shape Bayview Glen Church into a people who are called to go. As we respond to His call to go deep, go reach, and go lead, we believe God will transform lives, renew our city, and advance the gospel to the nations.

About Bayview Glen Church
With deep roots in a rich, Christ-honouring history, Bayview Glen Church has grown into a thriving, multi-ethnic, and Christ-centered community located in the heart of the Greater Toronto Area.

We aim to create environments where God alone is the focus, people connect in authentic relationships, and individuals develop into mature Christ-followers.

Application Information
This posting is for an existing vacancy. Bayview Glen Church does not use artificial intelligence to screen, assess, or select applicants for this position.

Employment is subject to satisfactory reference checks and applicable background screening in accordance with Bayview Glen Church policies.

Bayview Glen Church is committed to an accessible recruitment process. Accommodations are available upon request for candidates participating in any stage of the recruitment and selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.