Banking Coordinator

Banking Coordinator

Job Summary

The primary responsibilities of the Banking Coordinator is being responsible for monitoring the company’s bank accounts and processing day to day banking transactions, ensuring compliance with Canada’s banking regulations, and maintaining strong relationships with banking partners.

This role involves assisting internal teams with banking-related inquiries and ensuring the accuracy and efficiency of banking operations in a high-volume environment. The ideal candidate has experience in retail banking (banking transactions, EFTs, wire transfers, payments, deposits, withdrawals, etc.) with strong analytical thinking and communication skills.

Duties & Responsibilities

• Uphold the division and Olympia’s reputation and values, while promoting our motto “With Us, It’s Personal” in all interactions with employees, clients and business associates.
• Process and reconcile banking transactions, including EFTs, wire transfers, payments, deposits, and withdrawals.
• Monitor and manage cash flow to ensure funds are available for internal partner transactions.
• Support digital banking operations and troubleshoot online banking platform issues.
• Serve as a point of contact for internal departments regarding banking-related inquiries.
• Work closely with the Treasury, Compliance, and Finance teams to ensure accurate processing of transactions.
• Ensure all banking activities comply with Canadian financial regulations, including AML, KYC, and FINTRAC guidelines.
• Assist in fraud detection and reporting, working with the Compliance team to mitigate risks.
• Maintain and enforce internal controls to ensure secure and compliant banking transactions.
• Prepare daily and monthly reconciliation reports for bank accounts and transactions.
• Maintain accurate records of banking agreements, client transactions, and internal approvals.
• Assist with regulatory reporting and audit preparation as needed.
• Liaise with banking partners and financial institutions to facilitate smooth banking operations.
• Flexible to perform a variety of tasks as required to support the team, business, and organizational priorities.

Competencies

• Connection: Builds long-term relationships by collaborating with clients and industry participants.
• Accountability: Is a trusted business partner who operates with transparency and integrity.
• Innovation: Leverages technology to continuously improve how we serve our customers.
• Adaptability: Adapts to changes and shifting priorities and is open to new ideas and responsibilities.
• Attention to Detail: Pays close attention to details to produce accurate work.
• Interpersonal Skills: Establishes professional working relationships, is flexible/adaptable, works well with others and solicits feedback.
• Job Knowledge: Understands facets of the job, is aware of duties and responsibilities, and keeps current with job knowledge.
• Productivity: Manages workload, works efficiently, and meets goals and objectives.
• Problem Solving: Understands what is causing a problem, finds solutions and knows when to escalate to leadership.
• Teamwork: Is accountable to the team, works to meet established deliverables, appreciates the views of team members, and is respectful.

Formal Education & Experience

• 3+ years of experience in retail banking is required.
• Post-secondary education in business administration or accounting is preferred but may be supplemented with equivalent work experience (3+ years) in the financial services industry.

Specialized Skills & Knowledge

• Proficiency in Microsoft Office (Outlook, Word, and Excel) is required.
• Proven understanding of Canadian banking regulations, AML/KYC compliance, and fraud prevention is required.
• Strong communication skills (both written and verbal), and the ability to develop and maintain strong interpersonal connections with internal teams and external banking partners is required.
• Proven ability to multitask and manage high-volume data entry with exceptional accuracy and attention to detail is required.

Role Details

• Reports to: Team Lead, Banking Operations
• Employment Type: Full-Time, On-site

Please note that employment is conditional upon the successful completion of a criminal background check and employment verification. Additional screening may be required depending on the role, and from time to time at Olympia’s sole discretion.

With Us, It’s Personal