Bilingual Administrative Assistant, MT Academy

Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Bilingual Administrative Assistant, MT Academy to join our team in our Toronto, Montreal or Calgary office. The successful candidate must have a minimum of three years of office work experience, preferably in a law firm or other professional services firm and will be responsible for assisting with the administration and co-ordination of the work of the MT Academy Team, in both English and French and supporting the MT Academy Team's bilingual communications . McCarthy Tétrault employees benefit from a hybrid work environment.

The incumbent of this position will be part of a team where they will be required to work on communications and requests in English or French for lawyers, professionals, or suppliers who understand and communicate only in English or French. Since communications and requests may be written in either English or French, it is necessary, for the proper functioning of the operations of our MT Academy group, to have bilingual staff available at all times to respond to requests. Additionally, there will be some translation work involved in this position to ensure that information and materials are accessible to all stakeholders. Bilingualism (French and English) is therefore a requirement for this position.

As a Bilingual Administrative Assistant, MT Academy, you will be:

MT Academy Administration

Assisting with the administration and co-ordination of the work of the MT Academy Team, in both English and French. Duties include:

• Assisting with the updating and maintenance of the Learning Management System, including attendance tracking, ensuring program entries are kept up to date, and creating and proofing invitations.
• Arranging program and workshop logistics, including catering, boardrooms, video conference equipment, technology requirements and recording of programs, as required.
• Coordinating and distributing bilingual (English and French) notices, invitations, and reminders to participants and speakers, while monitoring and tracking RSVPs.
• Supporting MT Academy Specialists in the preparation of materials, assisting in the reproduction and/or distribution to participants and speakers, and applying the MT Academy branding as necessary to all materials.
• Co-ordinating program evaluations and assisting with the preparation of evaluation summary reports.
• Assisting in the preparation of various plans, reports and charts that describe, track or provide updates on MT Academy programs.
• Updating and maintaining national and regional programs in the Professional Resources Calendar.
• Contributing to the ongoing development of all protocols and tracking systems.
• Arranging for payment of consultant invoices, fees or charges for attendance at programs by lawyers or incurred on behalf of MT Academy.
• Providing administrative support and project support for MT Academy initiatives and activities.
• Performing other duties and special projects as assigned.

Bilingual Communications & Translation Supporting the MT Academy Team's bilingual communications. Duties include:

• Assisting with the updating and maintenance of programming communication templates in English and French.
• Assisting with updating and maintaining the firm intranet, including maintaining existing content and creating new pages and resources.
• Assisting with the translation and review of communications, materials and resources, including reviewing translations for tone and content.
• Managing and monitoring shared MT Academy inboxes, ensuring timely, accurate and professional responses to inquiries in both English and French.

As our ideal candidate, you will distinguish yourself by the following profile:

• Post-secondary diploma.
• A minimum of three years of office work experience. Law firm or other professional services firm experience preferred. Event management an asset.
• Fluent bilingual in French/English required.
• Excellent organizational, proofreading, spelling, and grammar skills, with a strong attention to detail.
• Exceptional verbal and written communication skills, with the ability to communicate effectively and professionally with individuals at all levels of the Firm.
• Demonstrated initiative, resourcefulness, and accountability in managing tasks and responsibilities.
• Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs.
• Proven ability to handle multiple assignments simultaneously while maintaining a high standard of accuracy and service delivery.
• Strong time management, planning, and prioritization skills, with the ability to meet critical deadlines.
• Ability to work independently with minimal supervision, exercising sound judgment in day-to-day decision-making while recognizing when to seek guidance or escalate issues as appropriate.
• Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.