Billing Administrator

Role Summary

We are seeking a Billing Administrator to join our team in Vaughan! The Billing Administrator supports the Construction Services group by managing billing activities, maintaining accurate financial records, and providing administrative support to keep operations running smoothly. Working closely with project managers, accounting teams, and other internal partners, this role helps ensure invoices are accurate, billing schedules are maintained, and discrepancies are resolved promptly. Success in this role means delivering timely and reliable billing support while maintaining organized records and a high level of accuracy.

Why This Role Matters to Modern Niagara

Accurate and timely billing is essential to maintaining reliable financial processes and supporting successful project delivery. The Billing Administrator helps ensure project information is properly recorded, invoices are issued according to contract requirements, and billing documentation remains current and organized. Their attention to detail and collaboration with project teams contribute directly to operational efficiency and financial accuracy.

Key Impact / Purpose

• Support accurate and timely project billing in accordance with contracts, payment terms, and established schedules.
• Maintain reliable financial data and organized billing and change order documentation.
• Collaborate with project managers and accounting teams to resolve discrepancies and support efficient project operations.

Duties and Responsibilities:

• Prepare and issue accurate invoices in accordance with project contracts and timelines.
• Track and manage billing schedules, payment terms, and outstanding balances.
• Enter and maintain financial and project data in internal systems with a high level of accuracy.
• Collaborate with project managers and accounting teams to resolve billing and data discrepancies.
• Use Procore or similar project management platforms to manage billing workflows and documentation.
• Assist with regular financial reporting as required.
• Maintain organized records of billing and change order documentation.
• Perform general office administration duties to support team operations.
• Complete miscellaneous data entry as required.

Must Haves:

• 2+ years of experience in billing, invoicing, or a related financial administration role.
• Proficiency in data entry and financial software systems.
• Strong attention to detail and the ability to maintain accurate records.
• Excellent organizational skills with the ability to manage deadlines and multiple priorities.
• Strong communication and problem-solving skills.
• Ability to work collaboratively with project managers, accounting teams, and other internal partners.

Nice to Haves:

• Knowledge of change management processes within a project-based environment.
• Experience using Procore or a similar construction or project management platform.
• Previous experience supporting billing or financial administration within the construction industry.

This is a replacement position. Expected annual compensation; $55,000 - $65,000.

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
• Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at [email protected] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.