Clerk 4 - RIM (Permanent Part-Time 60%) - Health Information & Records - 175389

Open to the Public

RIM Clerk

(Clerk 4)

Health PEI

Location: 16 Garfield St, Charlottetown

Part-Time (60%) Permanent (IUOE) Position

(Commencing Immediately)

Preference to Members of the IUOE Bargaining Unit of Health PEI

Are you ready to make meaningful connections and drive impact in a growing healthcare organization? At Health PEI, we offer more than a job - we’re inviting you to join a dynamic workplace committed to creating meaningful changes. From hospitals to community care and beyond, you’ll play a pivotal role in attracting top-tier health professionals and building a workforce that supports the evolving needs of Prince Edward Island. With access to training and development resources, leadership opportunities, and a collaborative environment, this is your chance to thrive while making a real difference in the lives of others. If you’re passionate about shaping the future of healthcare, we want to hear from you.

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

The purpose of the position is to provide support and assistance, under the guidance of the RIM Coordinators, in records management to Health PEI staff in accordance with approved retention and disposition schedules (Classification Plan and Retention Schedule (CPRS) and Operational Records Classification Plan), relevant legislation, policies, procedures, standards and guidelines. This position reports to the Director of Privacy and Information Management.

Duties will include:

• Conduct preliminary site assessments to gather information on records management projects, including number of files, type of file and filing system.
• Provide guidance and support to Health PEI staff on identifying, interpreting and applying retention and disposition schedules and RIM best practices to support records management projects.
• Assist program staff with creating inventories of records and preparing records for storage or final disposition.
• Compile and document confidential information into spreadsheets, ensuring attention to detail and accuracy.
• Ensure boxed records are accurately inventoried and organized by conducting quality checks.
• Apply CPRS and operational schedules to records, as applicable.
• Maintain, order and/or recommend supplies required for record management projects
• Maintain knowledge of the CPRS and operational schedules to support Health PEI staff in identifying and applying appropriate schedules.
• Assist in the application of retention and disposition schedules to determine active, semi-active or final disposition status of records.
• Educate Health PEI staff on the process for developing or revising retention and disposition schedule, when needed.
• Collaborate with and assist RIM Coordinator in developing and maintaining retention and disposition schedules for Health PEI operational records
• Assist with research on best practices, standards and guidelines in other jurisdictions.
• Participate in meetings with program managers for input, as required.
• Prepare documentation (for signature by RIM Coordinator, Senior Records Manager and others as required) needed to transfer to storage at the Provincial Records Centre or for destruction.
• Arrange for boxes to be transferred and ensure documentation for transfer is complete.
• Advise site/program on location of records following transfer and guidance on retrieval procedures, as required.
• Collaborate with and assist RIM Coordinators in identifying RIM training requirements
• Maintain knowledge of RIM training and available resources and share with Health PEI staff, as appropriate

Minimum Qualifications:

• Successful completion of Grade 12
• A recognized business or office studies program OR a two-year diploma or degree in a related field
• Considerable experience working in an office environment, preferably in the area of records management.
• Considerable experience working in the health system.
• Ability to plan, organize, evaluate and implement procedures.
• Demonstrated proficiency in Office 365 platform (Word, Excel, PowerPoint, Outlook, Teams) is required.
• Completion of records management courses would be an asset.
• Experience with or knowledge of electronic health information systems would be considered an asset.
• Experience with or knowledge of medical terminology would be considered an asset.
• Must have the ability to work independently with minimal supervision.
• Must have the ability to deal effectively with people while demonstrating good communication skills.
• Ability to pay attention to detail and solve problems while demonstrating accuracy and thoroughness.
• Ability to lift and move boxes of records weighing up to 40 lbs. Completion of safe lifting training would be an asset.
• Must have a valid driver’s license and access to a reliable vehicle.

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results. The "Notification of Successful Candidates" list posted on the Employment Opportunity board will serve to inform all other applicants of competition results.

First preference goes to IUOE Members of Queens County, second preference to other IUOE members.

Salary Range: $26.59 - $27.70 per hour
Bi-Weekly Hours: 45 Hours Bi-Weekly / Mon - Fri
Posting ID: 175389-1026GSPI
Closing Date: Monday November 16, 2026 at 4:00pm

Where possible, submitting an electronic resume or job application is preferred. Otherwise, applications may be submitted by mail to the PEI Public Service Commission at either P.O. Box 2000, Charlottetown, PE C1A 7N8, or c/o ACCESS PEI/ACCÈS Î.-P.-É., 120 Heather Moyse Drive, Summerside, PE C1N 5L2. Applications may also be sent by fax to (902) 368-4383 or (902) 888-8083. As receipt of faxed applications cannot be guaranteed, applicants are encouraged to confirm receipt by telephone or in person prior to the closing date. Please ensure the appropriate Job Posting ID number is included on all application materials. Applications may be submitted online, and application forms may be obtained at www.jobspei.ca, any ACCESS PEI/ACCÈS Î.-P.-É. location, PEI Government office, Regional Services Centre, or by telephone at (902) 368-4080 or (902) 888-8013.