Clerk 7 Casual - Scheduling Officer - Western Hospital & Community Hospital - 174102

Open to the Public

Clerk 7 - Casual

(Scheduling Officer)

Health PEI

Location – Western Hospital, Alberton & Community Hospital, O’Leary

(To Create a Casual List (IUOE))

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

The Scheduling Officer is responsible for facilitating staff replacements and hiring additional staff for the Nursing Departments to ensure adequate staffing on each shift for two facilities. The Scheduling Officer will have knowledge of the various collective agreements, the staff changes and vacancies in department / facility and the various staffing requirements of each department / facility.

Duties include:

• calling staff for shifts as required (to replace vacancies, illness, educational leaves, etc.) utilizing knowledge of staff competencies and areas of work;
• working closely with and receiving direction from the Clinical leads, Nurse Managers and Director of Nursing regarding staffing needs at each facility and calling staff as required to meet workload demands;
• arranging for replacements for staff for any reason, i.e., special leave, compassionate leave, sick leave, WCB, or any other short-term leaves as consistent with collective agreements and Human Resource Policy;
• consulting with the Director of Nursing, Nurse Managers and or Administrator of CHW regarding any changes in staff, i.e., transfers, new hires, terminations;
• assisting with the interpretation of collective agreements to staff when required;
• Maintaining the computerized master schedule and posting daily the updated working schedule for each department/site
• preparing, monitoring and auditing bi‑weekly timekeeping sheets to ensure accuracy including monitoring leave forms and other timekeeping information to ensure accuracy of payroll;
• timekeeper duties as it relates to payroll;
• assisting in maintaining an up‑to‑date listing of all permanent, temporary and casual staff with their phone numbers as part of regular operations;
• collecting data and preparing reports related to staffing and payroll;
• assisting in maintaining scheduling patterns consistent with the collective agreements and policies;
• processing the necessary forms and ensuring that leave forms have been signed and approved by Clinical leads, Nurse Managers or Director of Nursing
• ensuring consistent practice between Western Hospital and Community Hospital O’Leary
• developing Master Rotations as required;
• time must be spent between both facilities;
• other duties as required.

Minimum Qualifications:

• Must have successful completion of Grade 12 and successful completion of a recognized post‑secondary program in Business, Office Studies, Human Resources, Public Administration or other related field.
• Extensive scheduling / timekeeping experience is required.
• Considerable scheduling experience in Acute care is preferred.
• Previous experience working with collective agreements, and current training and experience in all timekeeper functions of the PeopleSoft system is required.
• Considerable training and experience working with computers and various software applications is required (e.g. e-mail, word processing, spreadsheets, and payroll system).
• Excellent interpersonal, communication, organizational skills.
• Supervisory experience is required
• Must be self-directed and have the ability to multi‑task.
• The successful applicant must have a good previous work and attendance record.
• Additional relevant education and experience will be considered an asset.

Casual employment lists are used to meet staffing needs arising from vacation, sick, and other short-term leaves and will be dependent on the needs of the employer. Please ensure your application clearly demonstrates how you meet the noted qualifications, as applicants will be screened based on the information provided. Applications will be kept on file for one year. We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted.

Salary Range: $32.54 - $37.02 per hour (Casual Rate of Pay)

Bi-Weekly Hours: On-Demand Bi-Weekly / 7.5 Hour Shifts / Days

Posting ID: 174102-0626WHCO

Closing Date: Thursday November 12,2026 at 4:00pm

Where possible, submitting an electronic resume or job application is preferred. Otherwise, applications may be submitted by mail to the PEI Public Service Commission at either P.O. Box 2000, Charlottetown, PE C1A 7N8, or c/o ACCESS PEI/ACCÈS Î.-P.-É., 120 Heather Moyse Drive, Summerside, PE C1N 5L2. Applications may also be sent by fax to (902) 368-4383 or (902) 888-8083. As receipt of faxed applications cannot be guaranteed, applicants are encouraged to confirm receipt by telephone or in person prior to the closing date. Please ensure the appropriate Job Posting ID number is included on all application materials. Applications may be submitted online, and application forms may be obtained at www.jobspei.ca, any ACCESS PEI/ACCÈS Î.-P.-É. location, PEI Government office, Regional Services Centre, or by telephone at (902) 368-4080 or (902) 888-8013.