Construction Administrator / Coordinator, Multi-Family

Title: Construction Administrator / Coordinator, Multi-Family
Company: Hopewell Residential Management
Job Type: Full-Time
Department: Multi-Family
City: Calgary

Hopewell Residential Management LP (“Hopewell”) has been one of Alberta’s leading home builders and community developers for more than 30 years. We’re in the business of building a better tomorrow – one person, one home, one neighbourhood at a time. That means we prioritize customer needs and wants through operational excellence, thoughtful product design and customer service excellence. With our collaborative, thoughtful, efficient, and accountable approach, alongside our ESG practices, world-class team and incredible workplace culture, Hopewell is a true real estate leader.

Objective:

The Construction Administrator/Coordinator will provide administrative and coordination support to Hopewell's Multi-Family department throughout all stages of construction, from project start-up through building turnover. This position will work closely with Project Managers, site teams, trades, and suppliers to maintain accurate project records, coordinate documentation, and support effective communication across project teams.

Key Responsibilities:

• Support project start-up activities, including preparing and distributing construction documents, drawings, permits, and project notifications.
• Prepare, submit, and track permit applications, utility connections, and other project-related documentation.
• Maintain accurate and organized project files, including drawings, specifications, change orders, permits, and correspondence.
• Coordinate the distribution of updated project documents and track outstanding information, approvals, and action items.
• Maintain project trackers and prepare regular updates on construction progress, schedules, permits, and deficiencies.
• Coordinate project meetings, prepare agendas, record minutes, and follow up on outstanding action items.
• Support building turnover and possession activities, including scheduling inspections and appointments, preparing documentation packages, and maintaining deficiency records.
• Communicate with internal teams, consultants, trades, suppliers, and service providers to support timely information sharing and project coordination.
• Provide general administrative support to the Multi-Family department, including maintaining databases, supporting process improvements, and providing coverage as required.

Requirements:

• Previous experience in an administrative or coordination role, preferably within residential construction, real estate development, or a related industry, is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy in documentation and recordkeeping.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to learn and navigate project management software and electronic document management systems.
• Strong interpersonal skills with the ability to build positive working relationships with internal teams and external stakeholders.
• A proactive, solutions-oriented approach with the ability to work independently and as part of a team.
• Familiarity with construction documentation, permitting processes, and industry terminology is considered an asset.

Working Conditions:

This is an office-based position with traditional core hours of Monday to Friday, 8:00 am to 5:00 pm. Occasional evening and/or weekend work may be required.