Contract Specialist, Clinical Research

Based in Waterloo, Ontario, Probity Medical Research (PMR) is a Canadian organization supporting the advancement of clinical research by partnering with research sites, pharmaceutical companies, and contract research organizations. Through our specialized administrative services, we help clinical research teams deliver studies that contribute to the development of new treatments and therapies.

At PMR, employees have the opportunity to contribute to meaningful work while developing specialized knowledge within the clinical research industry. Our teams collaborate across departments and with external partners, providing employees with exposure to a variety of projects, stakeholders, and opportunities to expand their skills.

As a growing organization, we value individuals who are eager to learn, contribute ideas, and help improve the way we work. We are committed to creating a supportive and inclusive workplace where employees can build their expertise, take ownership of their work, and grow alongside the organization.

PMR is an equal opportunity employer committed to providing a respectful and inclusive workplace. We offer a benefits program and an opportunity to build specialized experience within the clinical research industry while contributing to the continued success and growth of our organization.

The Contract Specialist position plays a critical role in supporting the legal and operational integrity of clinical research activities by reviewing, negotiating, and executing clinical trial and syndication agreements. This role is responsible for identifying and mitigating contractual risks, ensuring alignment with regulatory and business requirements, and protecting the organization’s interests through effective contract strategy and negotiation.

Working closely with internal teams, sponsors, CROs, and legal stakeholders, the Contract Specialist serves as a key point of contact for contract-related inquiries and supports the full contract lifecycle, including amendments, terminations, and document management. The role contributes to the development and maintenance of standardized contract templates and improves tracking processes to support growing study volumes.

As PMR continues to grow its partnerships with CROs, sponsors, and sites, this role supports increasing study volume by ensuring contracts are reviewed efficiently, consistently, and with appropriate risk awareness.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Job Responsibilities

Contract Management
• Review, negotiate, and finalize Clinical Trial Agreements and Master Agreements from draft to execution, ensuring compliance and favorable terms.
• Assess sponsor-proposed contract changes and determine whether to accept or propose counteroffers to mitigate risk and protect organizational interests.
• Conduct initial contract language reviews to identify and mitigate potential risks, ensuring alignment with regulatory and business requirements.
• Develop and update internal contract templates to ensure consistency, compliance, and efficiency in negotiations.
• Identify and implement improvements to the contract tracking process for both study and site agreements as contract volume increases.
• Manage assigned studies, maintaining accurate records to support operational efficiency and regulatory compliance.

Stakeholder Collaboration & Advisory Support
• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries related to Clinical Trial Agreements and Syndication Agreements.
• Draft, execute, and maintain Syndication Agreements and related amendments, terminations, and supporting documents.

Additional Responsibilities
• Proactively reassess workloads to meet evolving study targets and strict deadlines.
• Perform other duties as assigned to contribute to the overall success of contract management processes.

Skills
• Experience working within standard operating procedures (SOPs) and following structured processes with a high degree of accuracy
• Strong attention to detail with the ability to review and interpret complex documents
• Ability to manage multiple priorities and meet deadlines in a high-volume environment
• Effective written and verbal communication skills for coordinating with internal teams and external stakeholders
• Strong organizational and time management skills
• Analytical thinking and problem-solving ability, with sound judgment in ambiguous situations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Exposure to contracts, budgets, or legal/regulatory documents
• Understanding of regulated environments (e.g., clinical research, healthcare, pharma, finance)
• Exposure to tools such as DocuSign or similar document management systems

Qualifications and Requirements
• Bachelor’s degree or college diploma in Business Administration, Legal Studies, Life Sciences, or a related field
• 1-3 years of experience in Clinical research or regulated environment (e.g., study start-up, regulatory, operations), or
• Administrative, contract coordination, or document-heavy roles in a regulated or structured environment
• Demonstrated ability to work within defined processes (SOPs) and maintain high accuracy in documentation
• Experience managing multiple tasks or projects simultaneously in a deadline-driven environment
• Exposure to contracts, budgets, or agreement-related workflows is considered an asset
• Experience supporting or coordinating document review and approval processes considered an asset
• Advanced proficiency in Microsoft Office Suite

Working Conditions
This role is eligible for hybrid or remote work.

Monday-Friday 9:00AM-5:00PM
40 hours per week