Corporate Administrative Assistant

Corporate Administration Assistant

Dartmouth, Nova Scotia

Are you ready for a new career journey at Nova Scotia's largest credit union? Join our dedicated team at East Coast Credit Union, where commitment to community, member satisfaction, and financial excellence are the foundation of everything we do.

East Coast Credit Union is a community-driven financial institution committed to a better banking model. A credit union is like a bank in many ways, but with cooperative ownership and special focus on people, not profits. We redefine the definition of local and bring Nova Scotians from many regions together with honest lending, savings, and investment products. Be part of an organization committed to fostering growth and empowering individuals on our team and in our East Coast community.

East Coast Credit Union is seeking a Corporate Administration Assistant to join our team in Dartmouth. Reporting to the Executive Assistant, you will be responsible for providing high-quality administrative and project support for the organization.

You would…

• Provide administrative and project support to various departments, including:
  • Greeting visitors and members at the corporate office, providing information or referring members to other departments as needed.
  • Preparing and distributing correspondence, presentations, reports, and other documents.
  • Developing, maintaining and updating SharePoint Sites.
  • Receiving and distributing incoming mail and assisting with mail-outs.
  • Ordering and maintaining office supplies inventory.
  • Creating monthly Newsletter, including gathering input from various departments.
  • Provide general Administrative and Project Support to Executive Assistant and Corporate Office as needed.

• Coordinate all travel arrangements and reservations, including:
  • Travel schedules.
  • Hotel reservations.
  • Conference fees and registrations.
  • Car rentals for meetings, training, functions, or conferences.

• Coordinate and arrange meetings, training sessions, conferences and other functions, including:
  • Preparing agendas, ensuring all attendees have necessary info, prework, and associated documents, and taking meeting minutes as necessary.
  • Reserving and preparing facilities.
  • Coordinating catering arrangements.
  • Booking and assisting presenters/facilitators with resources and requirements.
• Provide support by preparing and distributing meeting agendas and materials related to the Board and Board Committees as required.
• Complete other duties and projects as assigned.

You have…

• Completed a certificate or diploma in Office Administration (or other relevant academic experience)
• A minimum of one to three years of related experience, preferably in the financial industry, or equivalent combination of education and experience.

You are…

• Passionate about providing exceptional member service.
• Able to achieve and exceed business/sales objectives.
• Self-motivated with a strong work ethic.
• A critical thinker with problem-solving skills.
• Accurate and have a high attention to detail (data entry, paperwork, cash balancing).
• A great communicator with time management skills.
• Bilingual (English. French) considered an asset.

We offer…

• Outstanding culture and opportunity to join an engaged and community-focused team.
• Competitive compensation ($52,132.28 - $61,332.67) and benefits with performance-based incentives.
• Generous benefit package including a Flexible Health and Dental Plan (paid 100% by employer) and up to 9% contribution with employer match in the Defined Contribution Pension Plan.
• Tuition reimbursement, training, and personal development.
• Additional employee perks include but not limited to annual wellness credit; reduced rates on employee loans/mortgages and paid volunteer time.

Applications will be accepted until: November 26, 2026.

Please note that all offers of employment are conditional upon the acceptance of an Individual Fidelity Bond Application which includes a criminal check and a credit check.

Don’t meet every single requirement? At East Coast Credit Union, we believe everyone has potential. If you are excited about this career opportunity and your experience may not perfectly align with every qualification in this job posting, we still encourage you to apply. You may be just the right candidate for this role or other opportunities we may have.

We wish to thank applicants in advance; only candidates selected for an interview will be contacted.

Careers - About Us | East Coast Credit Union (eastcoastcu.ca)

At East Coast Credit Union, we are passionate about creating a diverse, equitable, and inclusive workplace and believe a diversity of perspectives, experiences and backgrounds benefit our employees, our members, and our communities.

East Coast Credit Union is committed to providing access, equal opportunity, and accommodation for individuals with disabilities. To request accommodation, please contact Human Resources by email at [email protected] or by phone at 902.464.7124