Corporate Recruiting Associate

Position: Corporate Recruiting Associate

Location: London, ON (on-site)

Position Type: Full-time, temporary contract of 12 months with a start date of January 2027.

Status: This posting is for an existing vacancy.

Hiring Range: $57,594 - $72,018

Application Deadline: Wednesday, November, 25, 2026, at 11:59PM EST.

About Ivey Business School:

We acknowledge that Ivey Business School is located on the traditional lands of the Anishinaabek, Haudenosaunee and the Lūnaapéewak, on lands connected with the Dish with One Spoon Covenant Wampum between the Anishinaabeg and Haudenosaunee and the London Township and Sombra Treaties of 1796.

With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers. We acknowledge historical and ongoing injustices that Indigenous Peoples (First Nations, Métis and Inuit) endure in Canada, and we accept responsibility as a public institution to contribute toward revealing and correcting miseducation as well as renewing respectful relationships with Indigenous communities through our teaching, research and community service.

The career management team at Ivey is committed to preparing students for meaningful and successful careers while fostering strong partnerships with employers to create exceptional recruitment opportunities. Through career education, employer engagement, operational excellence, and data-informed decision-making, we connect talented students with organizations seeking future leaders.

Working collaboratively with students, alumni, employers, faculty, and internal partners, we deliver innovative programs, recruiting experiences, and career development services that support long-term career success. Our commitment extends beyond facilitating employment outcomes—we equip students with the skills, confidence, and professional mindset needed to navigate an evolving global workforce while helping employers build lasting relationships with Ivey talent.

Position Overview:

The Corporate Recruiting Associate two distinct but interconnected areas of responsibility: (1) managing a defined portfolio of employers with developing or emerging recruiting needs, and (2) owning the end-to-end planning, coordination, and delivery of Career Management’s signature recruiting and employer engagement events. The event ownership includes job fairs, domestic and international student treks, coffee chat initiatives, networking events, virtual programming, and other activities that connect Ivey students with employers, alumni, and hiring managers.

Every interaction, whether welcoming a first-time recruiter, coordinating an international student trek, hosting a networking event, or supporting an employer hiring their first Ivey student, shapes an employer’s perception of Ivey and a student’s experience of Career Management. The Corporate Recruiting Associate anticipates needs, proactively solves problems, and ensures that recruiting activities and services are thoughtfully designed and delivered to provide meaningful, high-quality access points for HBA, MSc, and MBA students while strengthening employer engagement with Ivey.

As the lead for signature recruiting events and the associated employer and student experience, the Corporate Recruiting Associate works in consultation with the Corporate Recruiting team to determine the appropriate portfolio of recruiting activities and partners with Program Offices and internal stakeholders to ensure effective planning and delivery. The role also leads and oversees Career Management’s student event team and identifies opportunities across Corporate Recruiting and Operations to improve processes, technology, communication, and service delivery.

Responsibilities:

1. Recruiting Events & Experience Management

Lead the end-to-end planning, coordination, and execution of Career Management’s portfolio of signature recruiting and employer engagement events across all Corporate Recruiting portfolios and serve as the experience lead for on-campus recruiting activities. In consultation with the Corporate Recruiting team, establish the annual and ongoing portfolio of recruiting and employer engagement events and activities based on employer needs, student demand, recruiting priorities, and Career Management objectives.

• Develop and manage comprehensive project plans, timelines, communication strategies, operational checklists, budgets, and contingency plans to support successful delivery.
• Leads the end-to-end event and on-campus recruiting logistics, including event portfolio design, event experience, budget ownership, stakeholder-facing project management, signature/complex events (e.g., job fairs, treks, large employer events)
• Partners with the Recruitment Logistics Coordinator, who executes transactional logistics (room bookings, catering, signage, parking, materials)
• Assess facility and space requirements and work with Ivey Facilities and other internal stakeholders to secure appropriate space, access, maintenance, bookings, and other operational requirements.
• Partner with Program Offices (HBA, MSc, MBA) to identify optimal dates and times that align with academic and student schedules, avoiding blackout dates and competing programming, and supporting effective use of shared space.
• Manage employer-facing and student communications before, during, and after events, ensuring stakeholders receive timely, accurate, and relevant information throughout the recruiting process.
• Incorporate accessibility, inclusivity, professionalism, and quality standards into event planning and delivery, ensuring recruiting experiences are thoughtfully designed, participant-focused, and reflective of the Ivey brand and Career Management’s service standards.
• In consultation with the Data Analyst, develop and implement post-event evaluation processes, analyze employer and student feedback and engagement metrics, and translate findings into recommendations and improvements for future events.
• Establish and maintain operational and service standards for recruiting events and activities, overseeing internal processes and quality controls, proactively identifying issues, and implementing improvements that enhance the student and employer experience.

1. Employer Portfolio Management & Triage

Manage a defined portfolio of employers with developing or emerging recruiting needs and serve as a primary point of contact and triage resource for new and inbound employers entering the Career Management pipeline. Identify employer needs, provide appropriate guidance and recruiting solutions, and escalate more complex or strategic opportunities to the Associate Director(s), Corporate Recruiting.

• Manage an assigned portfolio that may include alumni recruiters, emerging employers, smaller organizations, startups, and other employers with developing or low-volume recruiting needs.
• Serve as primary contact for relationship-building, recruiting strategy questions, portfolio management, new employer inquiries requiring assessment/triage
• Engage with employer representatives through email, phone, and in-person meetings to understand hiring needs, assess opportunities, and recommend appropriate recruiting strategies and engagement opportunities.
• Provide employers with guidance on Career Management recruiting processes, engagement opportunities, timelines, student audiences, and system requirements.
• Triage new and inbound employer inquiries, assess organizational fit, recruiting needs, and level of complexity, and refer strategic partnership opportunities to the Associate Director(s), Corporate Recruiting.
• Follow up on employer opportunities and job postings to ensure they are appropriately positioned and promoted to relevant student audiences.
• Develop a strong working knowledge of HBA, MSc, and MBA student profiles and program curriculum to advise employers on appropriate candidate audiences and effectively communicate the value of recruiting Ivey students.
• Work closely with the Recruitment Logistics Coordinator (RLC) to maintain accurate employer and recruiting information within Career Management systems, including the 12Twenty platform, and ensure operational details are complete and current.
• Build and maintain positive, professional relationships with employer representatives through responsive service, proactive follow-up, and consistent communication.

1. Student Event Team Leadership

Lead and oversee a team of up to 10 student Career Management Experience Assistants, who support Career Management at recruiting events, employer activities, and the Robert Stuebing Recruiting Centre. Ensure appropriate staffing, training, and on-site support to deliver a professional, welcoming, and seamless experience for students, employers, alumni and hiring managers.

• Recruit, hire, train schedule, supervise, and evaluate Career Management Experience Assistants, approx. team consists of 10 students.
• Develop and maintain training materials, role expectations, and service standards to prepare student team members for their responsibilities across events, employer activities, and the recruiting centre reception.
• Coordinate staffing coverage for recruiting events, job fairs, treks, on-campus interviews, and other Career Management initiatives, ensuring appropriate on-site support and coverage.
• Provide on-site leadership and direction to student team members, troubleshooting issues and serving as a point of escalation to ensure the smooth delivery of events and recruiting activities.
• Leverage the student team as an on-the-ground feedback resource, gathering insights on student and employer experiences and sharing observations with Associate Directors, Corporate Recruiting, and the broader Career Management team to identify issues, respond to emerging needs, and inform real-time improvements.
• Provide ongoing coaching and performance feedback to the student team, addressing performance concerns and recognizing opportunities for development.
• Foster a positive team culture focused on accountability, collaboration, professionalism, and a strong student and employer experience.

1. Continuous Improvement & Cross Functional Collaboration

Identify and lead opportunities to enhance the employer and student experience, improve operational effectiveness, and strengthen collaboration across Career Management.

• Identify opportunities across Corporate Recruiting and Operations to improve processes, communication, technology, and service delivery; assess workflow gaps, inefficiencies, and operational risks; and develop recommendations and solutions that enhance the employer and student experience.
• Lead and contribute to the development and implementation of new processes, tools, and technologies that support Career Management’s evolving needs, including improvements to employer communications, recruiting workflows, systems, and service delivery.
• Develop and maintain playbooks, service standards, process documentation, and best practices to support consistent and high-quality delivery across the team.
• Bring forward employer, student, and front-line team insights to inform departmental planning, service enhancements, and continuous improvement initiatives.
• Collaborate cross-functionally with Corporate Recruiting, Operations, Program Offices, and other stakeholders to implement improvements and support effective adoption of new processes and approaches.
• Support colleagues during peak recruiting periods and contribute to other departmental priorities and initiatives as required.

Qualifications:

Education & Experience

• University degree and University degree in Business Administration, Event Management, Communications, Marketing, Hospitality, Project Management, or a related discipline or an equivalent combination of education and experience.
• Minimum 2 - 4 years of experience in event management, employer/client relations, program coordination, recruiting operations, client account management, or a related field.
• Demonstrated experience leading the end-to-end planning and delivery of multiple concurrent events or programs, coordinating diverse stakeholders and complex logistics, including large-scale events, travel-based programming, and virtual events.

Skills & Abilities

• Experience managing multiple concurrent priorities, projects, and deadlines in a fast-paced, service-oriented environment.
• Demonstrated experience working directly with external stakeholders, clients, employers, or partners and building strong professional relationships.
• Experience supervising, coaching, or coordinating student staff, volunteers, or project teams is preferred.
• Demonstrated experience identifying process improvements, solving operational challenges, and implementing practical solutions.
• Experience developing and managing project plans, timelines, budgets, communications, and operational processes.
• Exceptional relationship management and customer service skills, with the ability to build trust and credibility with employers, students, alumni, and internal partners.
• Strong consultative skills, with the ability to assess employer and stakeholder needs and recommend appropriate recruiting activities, services, and solutions.
• Excellent organizational, project management, and operational planning skills, with the ability to anticipate issues, manage complexity, and deliver high-quality work within established timelines and budgets.
• Strong problem-solving and contingency-management skills, with the ability to remain calm, exercise sound judgment, and respond effectively in high-pressure situations.
• Excellent oral and written communication skills, with strong listening skills and the ability to communicate effectively with diverse internal and external audiences.
• Demonstrated leadership and coaching abilities, with the ability to influence, collaborate, and build alignment across teams without formal authority.
• Strong attention to detail and a commitment to accessibility, quality, continuous improvement, and service excellence.
• Demonstrated initiative and ability to work independently while contributing effectively within a collaborative team environment.
• Advanced proficiency with Microsoft Office; experience with 12Twenty, project management tools, event management, or other related technology platforms considered an asset.
• Ability to work flexible hours, including evenings and early mornings during peak times (September – November), and travel domestically and internationally to support recruiting events, student treks, and employer visits.

What We Offer:

• A bright, inclusive, and modern eco-friendly working environment
• A collaborative and engaging work culture
• Opportunity to join a community of people-focused professionals
• Market competitive compensation
• Benefits package with employer-paid premiums and no waiting period
• Enhanced mental health benefits coverage and resources
• 15 days per year vacation plus 2 paid Ivey Personal Days
• Paid time off during the School’s December holiday closure
• Numerous campus-wide arts, culture, and sport events
• Employee Assistance Program with family coverage

Equity, Diversity, and Inclusion at Ivey

Ivey Business School is committed to Equity, Diversity, and Inclusion. Please explore Ivey’s EDI homepage for more information on Ivey's commitment to EDI, to read about Ivey’s progress in the EDI Update, and to meet Ivey’s EDI Advisory Council members.

Ivey Business School invites applications from all qualified individuals. Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodation
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us at[email protected]to notify us of any needs related to completing the job application, and/or throughout the recruitment process.

Artificial Intelligence

AI-supported tools may be used in parts of the selection process to help evaluate applications; however, our HR system itself does not include any AI functionality. All hiring decisions are made by people.

Application:

If you're excited about joining Canada's leading business school and meet the qualifications, please submit your resume and cover letter via the Ivey Careers page by the application deadline.

*Please note only selected candidates will be contacted.