Data Entry Clerk

Role Description

As our organization continues to grow, we are expanding our administrative and financial support capacity across multiple operating and holding companies. The Data Entry Clerk plays a key role in maintaining accurate records, supporting daily workflows, and ensuring reliable documentation across several business units.

This role is ideal for someone early in their career who is detail‑oriented, organized, and eager to build strong foundational skills in data accuracy, documentation, and administrative workflow management. You will work fully in-office with a supportive team committed to precision, integrity, and continuous improvement.

Key Responsibilities

Data Accuracy & Record Maintenance

• Enter high volumes of data into accounting and administrative systems with strong accuracy.
• Maintain organized digital and physical filing systems across multiple entities.
• Update spreadsheets, logs, and tracking documents as required.
• Verify data for completeness, correctness, and consistency before submission.

Documentation & Workflow Support

• Process incoming documents, including invoices, receipts, statements, and internal forms.
• Assist with matching purchase orders to receipts and supporting documentation.
• Prepare basic reports or summaries for internal teams as requested.
• Support daily email monitoring and ensure timely filing and follow-up.

Operational Reliability

• Complete assigned tasks within established timelines and service standards.
• Maintain predictable, organized workflows to support month-end and year-end cycles.
• Support phone coverage and general administrative duties as part of team operations.
• Assist colleagues by responding to routine inquiries and providing requested information.

Quality Control & Issue Identification

• Flag discrepancies or missing information in documents and data sets.
• Request clarification from internal teams when needed to ensure accuracy.
• Escalate issues with clear documentation and recommended next steps.

Systems & Process Mastery

• Use accounting, administrative, and document management systems effectively.
• Update templates, forms, and logs as required.
• Identify opportunities to improve data entry efficiency or workflow organization.

Additional Responsibilities

• Participate in required training sessions.
• Support compliance with internal policies, procedures, and documentation standards.
• Complete ad hoc tasks and projects as assigned.

Qualifications & Experience

Education

• Diploma or certificate in Business Administration, Office Administration, Accounting, or related field is an asset.
• Equivalent experience will be considered.

Experience

• 1–3 years of data entry, administrative support, or clerical experience (co-op or part-time experience welcome).
• Experience working with spreadsheets, databases, or document management systems.
• Exposure to multi-entity environments is an asset.

AI & Applicant Tracking System (ATS) Disclosure

Our recruitment process uses an Applicant Tracking System (ATS) to organize applications and support workflow efficiency. The ATS may perform basic automated functions such as sorting applications, identifying keywords, and managing communication timelines.

All screening, shortlisting, and hiring decisions are made by human reviewers. We do not use AI tools to evaluate candidate suitability, score applications, or make hiring decisions. Every application is manually reviewed by a member of our HR team.

How to Apply

Please submit your resume and a brief cover letter outlining your interest in the role and how your education or early experience aligns with the capabilities listed above.

Benefits

• Extended health care
• Dental care
• Vision care
• Paid Vacation
• On Site Parking