Dean's Office Assistant, School of Construction and Building Sciences

Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.

Important Application Deadline Notice

Applications must be submitted by 11:59pm MST on the day before the posting end date shown above, as Workday automatically closes postings at that time.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

About the Opportunity

Job Description

The School of Construction (SCBS) is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean and Academic Strategy and Operations Manager (ASOM).

This position reports to the ASOM and provides high-level executive, administrative, and analytical support to both the Dean and ASOM. As a partner in supporting the School's priorities and operations, the role coordinates leadership activities, supports school-wide initiatives and events, prepares reports, briefing materials and communications, and maintains key internal and external relationships. The position also manages information flow and supports the activities of the School Leadership Team to ensure effective communication and coordination across the School.

Our successful candidate will be a dynamic, people-oriented professional with strong administrative, organizational, communication, and problem-solving skills. This role requires someone who thrives in a fast-paced environment where priorities change frequently. Strong communication skills are essential, and experience working in a Microsoft Teams environment is an asset.

Your contributions will support effective leadership, foster a positive and collaborative culture, and help advance the School's priorities and initiatives. If this sounds like you, we encourage you to apply.

Key Responsibilities

• Provide high-level executive, administrative, and analytical support to the Dean and ASOM.
• Manage calendars, meeting schedules, correspondence, and information flow on behalf of the Dean and ASOM.
• Coordinate and support School Leadership Team activities, meetings, retreats, and events.
• Support the planning and delivery of school-wide initiatives, events, and engagement activities.
• Support stakeholder engagement and relationship management on behalf of the Dean and ASOM, serving as a key point of contact for internal and external stakeholders.
• Coordinate activities with other NAIT departments, schools, and business units to support School priorities and operations.
• Prepare and coordinate agendas, briefing materials, reports, presentations, communications, and correspondence for the Dean's Office.
• Coordinate and track leadership reports, stakeholder reporting, school communications, action items, and key commitments.
• Manage travel arrangements, expense claims, and other executive administrative requirements for the Dean and ASOM.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.

Skills & Abilities

• Advanced organizational and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong interpersonal skills and the ability to build effective relationships with a diverse range of stakeholders.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise sound judgment, discretion, and professionalism when handling sensitive or confidential matters.
• Ability to anticipate needs, take initiative, and work independently with minimal supervision.
• Ability to collaborate effectively across teams and organizational levels.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and other business productivity tools.

Qualifications:

• Certificate in a related field required; Diploma preferred.
• Minimum 5 years of progressively responsible administrative experience.
• An equivalent combination of education and experience may be considered.

Classification – Administration Support VI

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration

Refer to salary range noted on this posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $57,153.34 - $74,661.57

Applicants with education credentials earned outside of Canada should have their credentials evaluated by a recognized agency in Canada - Foreign Credential Validation against Canadian Standards - Canada.ca.

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB). We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations please connect with us at [email protected].