Document control manager

Document Control Manager - Project Services | Calgary, AB | Full Time - ID# 7390

Are you ready to make an impact in the energy and infrastructure industry?
Join PTAG, a leading Project Management Advisory & Services firm, recognized across North America for helping world-class clients deliver major capital projects successfully.
We are seeking a Document Control Manager to support our growing team in Calgary, AB. In this role, you’ll play a key part in driving project excellence, collaborating with industry leaders, and ensuring high-quality outcomes across complex initiatives.

About PTAG
At PTAG, we help our clients plan, manage, and execute their most challenging projects with innovation, integrity, and collaboration.
Our mission is to help our clients achieve successful delivery and efficient operation of their capital projects.
Our vision is to support global leaders in the selection, planning, and execution of their major initiatives.
Our values include:

• Safety: The safety of our employees, suppliers, and clients is always the top priority.
• Collaboration: We build true partnerships with clients and service providers.
• Leadership: We elevate project performance through the application of best practices.
• Accountability: We take responsibility for every aspect of our engagements.
• Client Satisfaction: We strive for 100% satisfaction on every project.
• Integrity: We believe in open and transparent communication at all levels.

Role & Responsibilities
In this role, you will:

• Lead and govern document control and information management for the Calgary project office, ensuring documentation integrity, traceability, and audit readiness.
• Own and continuously improve the project EDMS (e.g., Hexagon SDx, Omega 365, SharePoint, Aconex), including workflows, document types, validation rules, metadata, and role-based access.
• Develop, maintain, and enforce document control procedures, work instructions, naming and numbering standards, and retention schedules.
• Manage document and data exchange with EPC/EPCM contractors, engineering firms, and vendors, including transmittals, review cycles, revision control, and as-built and turnover packages.
• Establish and monitor service levels, KPIs, and dashboards; report document control performance and risks to project leadership.
• Lead, mentor, and develop a team of document controllers, system administrators, and trainers.
• Deliver onboarding and training on document control systems and processes for project team members, contractors, and partners.
• Collaborate with project controls, engineering, construction, procurement, and regulatory teams to align information management with project execution and stage-gate requirements.
• Support internal and external audits and ensure compliance with applicable regulatory, ISO 9001, and records management requirements.
• Identify opportunities for automation and process improvement, and lead root-cause analysis on recurring document control issues.
• Plan and execute documentation handover at key project milestones and project closeout.

Qualifications / Requirements
To succeed in this role, you bring:

• A diploma or degree in Information Management, Records Management, Engineering Technology, Business Administration, or related discipline.
• 12+ years of document control or information management experience on large capital projects, including 5+ years in a lead or supervisory role.
• Experience on pipeline, midstream, oil and gas, or major energy infrastructure projects, including working with EPC/EPCM contractors.
• Hands-on proficiency with EDMS platforms such as Hexagon SDx, Omega 365, Aconex, FileNet, or SharePoint, and the Microsoft Office Suite.
• Working knowledge of ISO 9001, records management standards, and audit practices.
• Proven ability to lead, coach, and develop teams while managing multiple priorities.
• Strong communication, stakeholder management, and problem-solving skills.
• Preferred: Certified Information Professional (CIP) or comparable certification; PMP or project management fundamentals; ISO 9001 internal or lead auditor.

Salary Range for Role $140,000 - $145,000 CAD
Compensation at PTAG varies depending on a wide array of factors, which may include but are not limited to the specific office location, role, skill set and level of experience.

Why Join PTAG?
At PTAG, you’ll be part of a dynamic, growing consulting firm that values professional development, collaboration, and innovation.
Opportunity to work on major infrastructure and capital projects.

• Exposure to industry-leading clients and partners.
• Competitive compensation and comprehensive benefits package.
• Flexible work environment and opportunities for advancement.
• A culture that values safety, accountability, and excellence.

PTAG is proud to be an equal opportunity employer committed to fostering a diverse and inclusive workplace.

PTAG uses AI-enabled tools to support certain aspects of the recruitment process, including reviewing applications against job-related criteria. These tools are used to assist our recruiters. All hiring decisions are made by PTAG recruiters and hiring managers.