Documentation Technician

Job Title: Documentation Technician
Work location: Champlain College Saint-Lambert
Department: Library
Reporting to: Coordinator, Library Services
Position Status: Regular Full-Time
Salary Scale: Between $27.33 and $35.35 per hour
Anticipated Start Date: As soon as possible
Work Schedule: Monday to Friday, 9:00 a.m. to 5:00 p.m.
Posting Period: 2026-11-09 to 2026-11-20 23:59

POSITION
Champlain College Saint-Lambert is seeking the services of a DOCUMENTATION TECHNICIAN to work on a full-time permanent basis (35 hours per week) in the Library.

FUNCTIONS
Reporting to the Library Coordinator, and working within established procedures, the incumbent will provide advisory and technical support to employees in services and teaching departments with regards to the implementation of a records management system as well as for the organization, archiving and destruction of records in accordance with established records management policy and practices. Furthermore, the incumbent will perform technical support with regards to the organization and functioning of library operations such as cataloguing, reference and circulation work. He/she will provide assistance to other Library staff as well as users.

MAIN RESPONSIBILITIES - Records management
1. Participate in the development and implementation of local records management guidelines and tools in accordance with College policy and procedures as well as reglementary and legal requirements;
2. Advise and train users with regards to proper records management practices and interpretation of the College’s approved conservation calendar;
3. Collaborate with local services and teaching departments to offer support with respect to conservation practices for active, semi-active and inactive records in both digital and print formats;
4. Ensure the management and control of semi-active and inactive records and maintain necesssary logs, as required;
5. Respond to requests from local services and departments to consult semi-active and inactive records;
6. Maintain inventories and perform declassification of semi-active records;
7. Box and store records according to the concervation calendar;
8. Perform any other related duties, as assigned.

MAIN RESPONSIBILITIES - Library
1. Be responsible for cataloguing of materials (print and electronic) for the Library;
2. Be responsible for the maintenance of the Bibliographic records, Item records and Authority files;
3. Provide research support to library users and assist in training in the use of the library catalogue, databases as well as other library resources;
4. Assist in the promotion of library resources and services;
5. Provide support to information literacy sessions, as required;
6. Provide assistance and support at the circulation desk, as needed;
7. Perform any other related duties, as assigned.

REQUIREMENTS
Education
Must possess a diploma of college studies (DEC) in an appropriate specialty such as in Information and Library Technologies or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Competencies
Must have a good knowledge of records management practices and the application of a conservation calendar.
A knowledge of electronic document management system, MS365 and SharePoint (an asset).
Must have an excellent knowledge of MARC 21, RDA and Library of Congress subject headings.
A knowledge of library management systems (KOHA preferable).
Must be able to communicate proficiently in English and French, both orally and in writing.
Must be proficient with Microsoft Office suite.

The candidate must also demonstrate the following competencies:
Attention to detail
Strong customer service
Ability to work within a team environment as well as operate independently
Self-learner

Required Tests
Candidates will be required to submit to language tests as well as Word and Excel tests.
Candidates may be required to submit to knowledge tests.

BENEFITS OF WORKING AT CHAMPLAIN COLLEGE
4 weeks’ vacation and 13 statutory holidays
Medical and Dental Insurance
Sick days
Retirement plan (RREGOP) and group health insurance
Short term and long term disability insurance
Summer hours
Access to the sports center and fitness classes
Professional development and training
Employee assistance program
Onsite cafeteria services ($)
Onsite specialized services such as Physiotherapist, Osteopath, Kinesiologist, Orthopedist, Certified Athletic Therapist, Sport Medicine doctors and sport nutritionist ($)
Proximity to the Longueuil metro station and onsite parking ($)

COMMENTS
The selected incumbent will be required to work in English in order to better serve faculty, staff and students.
Please note that a CV and cover letter are mandatory with your application.
We thank all applicants for their interest, however only those selected for an interview will be contacted.

Want to learn more about working at Champlain College? Visit the Careers section of our website: Join Our Team - Champlain College - Saint Lambert

Champlain College Saint-Lambert, a constituent college of Champlain Regional College, hires on the basis of merit and is strongly committed to equity, diversity and inclusiveness within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.