Donation Management and Administration - Philanthrophy Coordinator

Philanthropy Coordinator

Donation Management & Administration

Office locations - Chilliwack, Vancouver, Kamloops or Prince George

Make a Difference Through Donor Stewardship and Philanthropic Excellence

Are you a highly organized professional with a passion for philanthropy and building meaningful donor relationships? We are seeking a Philanthropy Coordinator, Donation Management and Administration to support our fundraising and donor stewardship initiatives through exceptional administrative, financial, and database management expertise.

In this role, you will be responsible for the accurate processing and management of donations, maintaining donor records, supporting stewardship activities, preparing reports, and ensuring donors receive a positive and professional experience. You will play a vital role in strengthening donor confidence and helping advance our organization's mission and impact.

The ideal candidate is detail-oriented, service-focused, and committed to maintaining the highest standards of accuracy, confidentiality, and accountability. If you thrive in a collaborative environment and are passionate about supporting meaningful change through philanthropy, we encourage you to apply.

Join us in creating lasting impact by supporting the generosity that makes our work possible.

Position Summary

The Indian Residential School Survivors Society (IRSSS) is seeking a detail-oriented and systems-focused Philanthropy Coordinator – Donation Management & Administration to support the integrity and administration of our donor operations.

This role is responsible for the accurate processing, reconciliation, and recording of donations, ensuring compliance with internal policies and CRA requirements. The position plays a critical role in maintaining donor data integrity and supporting financial accountability, while working collaboratively across Finance and Philanthropy teams.

Key Responsibilities

• Process and record donations from multiple platforms, ensuring accuracy and compliance
• Maintain and manage donor records within CRM systems (Raiser’s Edge preferred)
• Reconcile donations with financial records and support monthly reporting
• Monitor and respond to donation-related inquiries through shared inboxes
• Generate donation and fundraising reports to support organizational planning
• Maintain clear procedures, workflows, and documentation for donor processes
• Collaborate with Finance and Philanthropy teams to ensure data alignment and audit readiness

Qualifications & Skills

• Post secondary education in Business Administration; Finance or Fundraising or equal years of experience in a simular or exectuive administrative level position
• Experience in donation processing, database management, or financial administration
• Strong attention to detail with a high level of accuracy and accountability
• Proficiency in Microsoft 365 (Excel, Outlook, Word)
• Experience with CRM systems (Raiser’s Edge NXT is an asset)
• Strong organizational and analytical skills in a fast-paced environment
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information
• Commitment to working in a trauma-informed, culturally safe, and Indigenous-led environment
• The complete job description is avaialble upon request

Term: Full-Time Term Position

Location: Can work out of one of the following offices - Chilliwack, Vancouver, Kamloops or Prince George

Salary: $55,000.00 to $65,000.00 to start and will be dependent on skills and experiences.

Benefits: Annual Leave, Sick Leave, Cultural Days, Wellness Days, after 90 days - Employer paid benefits plan and GIA matched savings.

Status: In office requirement

Deadline: Until filled with a qualified and aligned candidate.

What We Offer

We believe in providing a supportive and fulfilling work environment for our team members. As the Philantrophy Coordinator - Donation Management and Administration at IRSSS, you can expect:

• Competitive base salary and full benefits, including dental, health, disability, and life insurance.
• 8 annual personal wellness days and an annual cultural day to honor your well-being and heritage.
• Retirement savings matching, supporting your financial well-being.
• Flexible work arrangements be based on approval.
• The opportunity to be part of a purpose-driven organization making a difference in the lives of Indigenous people.

Come work with us!

If you are inspired by our mission and values and feel that you align with this role, we encourage you to take the first step towards making a positive impact and submit an application on the website link ‘Work For Us’ on www.irsss.ca

If this opportunity isn't for you but you know someone who would be a perfect fit, please feel free to share this posting with them. We believe that great people recognize great people!

We would love for our successful candidate to be of First Nations ancestry, but we are a proudly diverse organization and welcome candidates from all backgrounds to apply. In accordance with S. 41 of the BC Human Rights Code, preference may be given to applicants of aboriginal ancestry.