Emergency Preparedness Coordinator

EMERGENCY PREPAREDNESS COORDINATOR – (Temporary Part-Time)

JOIN US IN MAKING EXCELLENT CARE PERSONAL!

At Georgian Bay General Hospital (GBGH), our commitment to excellence sets us apart. We believe in making excellent care personal, and we're on a relentless journey to enhance the well-being of both our staff and patients. Are you ready to contribute to a healthcare legacy that makes a difference? We are on the lookout for individuals driven by purpose, eager to make a substantial impact on the lives of our patients, their families, and our dedicated staff.

THE OPPORTUNITY

Reporting to the Manager Security and Emergency Preparedness, the Coordinator supports the development, coordination, and maintenance of the hospital’s emergency preparedness and business continuity program.

This role is focused on advancing emergency readiness across the organization by organizing plans, coordinating activities, maintaining documentation, and supporting education and exercises. The Coordinator works collaboratively with clinical and non-clinical teams to ensure preparedness tools, processes, and plans are current, accessible, and operational.

KEY ACCOUNTABILITIES & RESPONSIBILITIES

Program Coordination & Readiness

• Coordinate the ongoing maintenance and organization of Emergency Response Plans (ERP) and Continuity of Operations Plans (COOP)
• Maintain a centralized repository of emergency preparedness documentation, tools, and templates
• Support operational readiness of the Emergency Operations Centre (EOC), including equipment, documentation, and logistics
• Assist in the development and standardization of emergency preparedness tools (e.g., contact lists, evacuation plans, crisis communication templates)

Planning, Exercises & Education

• Coordinate mock exercises and emergency preparedness training sessions across departments
• Support the planning and execution of annual emergency exercises
• Schedule, track, and document training and exercise participation and outcomes
• Assist in the development of educational materials and support delivery of training sessions

Stakeholder Coordination

• Liaise with program directors, managers, and departments to support policy, process, and plan updates
• Support collaboration with internal committees and external partners (e.g., regional emergency preparedness groups)
• Provide administrative and coordination support to the Emergency Preparedness Committee

Policy, Process & Documentation

• Coordinate policy reviews and updates related to emergency management and business continuity
• Track outstanding actions and follow-ups related to preparedness initiatives
• Support data collection, reporting, and analysis related to emergency preparedness activities

Program Support

• Provide project and administrative support to the Manager, Security and Emergency Preparedness
• Assist with continuous improvement initiatives related to emergency preparedness and response
• Perform other related duties as assigned

QUALIFICATIONS & EXPERIENCE

The ideal candidate will possess the following key competencies, record of experience and academic preparation:

• Diploma or degree in Health Administration, Emergency Management, Business Administration, or related field
• Certification or coursework in Emergency Management (e.g., IMS 100/200) considered an asset
• Minimum 2 years of related experience in coordination, administration, or project support roles
• Strong organizational and time management skills; ability to manage multiple priorities
• Detail-oriented with strong documentation and tracking capabilities
• Effective communicator with the ability to work across all levels of the organization
• Strong interpersonal and relationship-building skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams)
• Ability to work independently and collaboratively in a fast-paced environment
• Demonstrated analytical, problem-solving, and coordination skills
• Experience supporting training, facilitation, or event coordination is an asset
• Demonstrated consistent punctuality and attendance record, maintaining a high level of reliability and commitment to performing duties with efficiency and effectiveness in previous roles
• Ability to adapt to change in a fast-paced working
• Ability to work flexible hours, including evenings and weekends as required; with access to reliable transportation is essential for this position.
• Commitment to GBGH Values and Purpose Statement.
• French verbal and written communication skills are considered an asset in this position

HEALTH, SAFETY & WELLNESS

Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We're dedicated to providing a safe workplace and encourage active participation from all team members.

Hours of work are regularly Monday to Friday 8:00am to 4:00pm. At GBGH, we prioritize work-life balance, valuing our employees' well-being. Where possible can provide flexibility in working hours to accommodate a variety of schedules and support individual life commitments.

BENEFITS & PERKS

When you choose to be a part of GBGH, you're choosing a workplace that prioritizes your growth and well-being. We invest in your professional

development, fostering an environment that values continuous learning and growth, ensuring your career thrives.

• Hourly rate of pay $36.91 to $39.97
• Healthcare of Ontario Pension Plan (HOOPP), one of Canada's largest defined benefit pension plans
• Career Development and Education Sessions
• Access to Employee and Family Assistance Program

THE HOSPITAL

GBGH is a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as a healthcare cornerstone for our vibrant community.

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