Equipment Planning Coordinator - Capital Equipment Planning - Temporary Full-Time 2026-19159

Summary of Duties

The Capital Equipment Planning department at Sunnybrook Health Sciences Centre has a temporary full-time opening for a Capital Planning Coordinator to support planning and procurement of capital equipment across the organization. The Coordinator plays a key role in ensuring that capital equipment investments align with organizational priorities, operational requirements and patient care needs. Working closely with internal departments and external partners, including vendors, Mohawk Medbuy Corporation and group purchasing organizations, the Coordinator supports the full capital equipment lifecycle, from equipment planning, prioritization strategies, procurement, and contract management. The successful candidate is a proactive self-starter with excellent interpersonal skills who thrives in a dynamic healthcare environment, demonstrates strong project coordination, and effectively engages stakeholders at all levels of the organization.

Capital Planning Coordinator will be responsible for:

Reporting to the Manager of Capital and Treasury, this role is responsible for managing the overall capital procurement portfolio and provide ongoing leadership, coordination and support to stakeholders from a capital equipment planning perspective including:

• Collaborate with internal stakeholders to ensure pre-procurement needs are met prior to a purchase being initiated
• Serve as the primary point of contact between internal and external stakeholders throughout the capital planning & procurement process
• Develop equipment replacement strategies based on asset lifecycle, operational, clinical and financial considerations
• Provide internal stakeholders assistance in retrieving required quotes, through vendor negotiations
• Represent the organization in corporate RFP processes and sourcing for a variety of equipment types
• Lead and facilitate the annual capital submission process and sitewide fleet management process with internal stakeholders for capital planning
• Prepare and facilitate materials required for the Capital Management Committee and board approvals
• Update the Capital portal on a periodic basis to ensure up-to-date information is maintained and available to all internal stakeholders
• Provide assistance and support in maintaining the capital equipment purchases trackers and documentation
• Work with internal stakeholders to determine time of spent, ETA on equipment and status of equipment to aid Finance team in capital forecasting for quarter end and annual reviews.
• Support the planning, development and implementation of small/medium scale projects by working with stakeholders to define project scope, objectives, deliverables, and timelines to support successful project execution and delivery
• Assist project leads with the process of project requisitions, tracking requisitions and costs along with building an equipment list and obtaining/maintaining budgetary costs.
• Work with Mohawk Medbuy and end users to create and maintain an inventory of contracts for all capital-related equipment
• Review and Monitor equipment contracts to ensure contracts are renewed before expiry or alternative solutions are identified along with internal and external stakeholders

Qualifications/Skills:

• A proactive self-starter with 2 to 5 years of relevant experience in capital equipment planning, procurement or project coordination, preferably within an acute hospital environment or large organization
• Completion of a recognized 4-year bachelor’s degree in a related field
• Certification designation of PMP or CAPM is considered an asset
• Demonstrated ability to manage multiple priorities, establish effective work plans, and meet competing deadlines in a fast-paced environment
• Excellent written, verbal and interpersonal communication skills, with ability to engage stakeholders at all levels of the organization
• Knowledge of capital equipment planning and procurement processes, including IT and clinical requirements
• Strong analytical, financial and problem-solving abilities
• Ability to work effectively both independently and collaboratively within cross-functional teams
• Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint
• Committed to continuous improvement
• Flexibility in the scope of duties performed when required
• Willingness to work flexible hours when required