Estimator

JOB DESCRIPTION | INTERMEDIATE ESTIMATOR

Job summary

This position is responsible for the quantification, cost estimation, and bid preparation for construction projects. Reporting to the Manager, Pre-Construction and Estimating, Intermediate Estimators work closely with the Project Managers, as well as our Vice President in the preparation of estimates and project initiation and planning.

Key responsibilities

• Spearhead competitive tenders and project budgets
• Complete review of Issued for Tender Specifications and Drawings
• Participate in pre-bid/site assessment meetings
• Complete budgeting for construction management and/or design-build pursuits
• Perform all labour, material and equipment take-offs and associated pricing
• Contact and communicate with all required subtrades for each tender to ensure understanding and completeness of scope
• Ensure all the required information is complete and assembled prior to tender deadline
• Coordinate preparation of full estimates, identifying inherent risks and opportunities
• Prepare bid packages for construction management projects
• Oversee the tendering and award of subcontracts
• Assemble complete accounting packages prior to job start-up
• Assist with the transition of projects to the project management team
• Promote and monitor occupational health and safety culture within the organization
• Manage own career development and provide mentorship to other staff

Key results areas

• Estimate quality, timeliness, and accuracy
• Engagement of subtrades and scope coverage
• Project profitability

General duties by function

Estimating

• Prepare tender and proposal responses and associated deliverables (bonds, insurance, etc.)
• Prepare estimates for review prior to submission of quotations or bids
• Manage document distribution through estimate phase internally and externally
• Prepare project turnover packages upon successful award of a project
• Solicit operational support as required in preparation of estimates

Negotiated Works (outside of Hard-Bids)

• Prepare PBA (Preliminary Budget Assessment) complete with project statistics, scope preparation and summary.
• Review schematic drawings analysis and provide key notes
• Conduct site and neighbourhood analysis
• Attend site visits and meetings, as directed
• Manage all Class D to Class A estimating activities during pre-construction.
• Work closely with the Manager and PM team to produce well prepared cost plans (estimates, scopes, VE, schedule, risk analysis, variance reports)
• Coordinate and participate in Constructability Review sessions with the Manager PM and Site Super and take minutes
• Prepare PIP (Pre-Construction In-Progress Reports) during Pre-Construction
• At tendering stage, be responsible for tender packages, trade reconciliation sheets, work closely with the Manager and the PM to identify specific scopes
• Prepare bid packages for construction management projects
• Coordinate and lead for trade scope clarification meetings
• Prepare pre-tender and post-tender estimates with variance report
• Coordinate and lead hand over meetings.
• Prepare procurement schedule, tendering, buy-outs, contract negotiations, set up costing system and control estimate for future historical data
• Follow up with project through completion
• Assist Manager with labour cost report and productivities.
• Make periodical site visits and walk arounds
• Assist Manager to identify difficult and unique design details, formwork systems (how it was estimated, how it was built) and construction equipment

Competitive Works (Hard-Bids)

• Obtain tender docs, internal review, prepare for go/no-go meetings, estimate Binder
• Participate in estimating planning meetings.
• Set up weekly estimate review meetings and complete HB checklist.
• Arrange meetings with key subcontractors, as needed
• Prepare all recap sheets preparation and assignments
• Provide key notes to the Manager or lead estimator
• Complete review of issued for tender specifications and drawings
• Attend and participate in pre-bid/site assessment meetings
• Perform and manage all labour, material and equipment take-offs and associated pricing
• Communicate with all required subtrades for each tender to ensure understanding and completeness of scope
• Ensure all required information is completed and assembled prior to the tender deadline
• Coordinate preparation of full estimates, identifying inherent risks and opportunities
• Assemble complete accounting packages prior to job start-up to manage the financial control of the project

Health, Safety, & Environment

• Promote and monitor occupational health and safety culture within the organization
• Perform periodic jobsite inspections
• Identify and address major OHS and environmental risks at bid stage; solicit input as required
  • Hazardous materials assessments and contract risk
  • Environmental contamination and contract risk
  • Temporary works engineering and associated costs
  • Major OHS controls (fall protection, confined space) and associated costs

Project Execution

• For successful bids, assist with the transition of projects from estimating to project management
• Provide smooth transfer of project estimates to project team
• Oversee the tendering and award of subcontracts
• Assist project manager with supplemental estimating to support changes and/or significant changes in scope
• Assist the project managers in resolution of commercial issues with clients and subcontractors, particularly where issues relate to original bid/proposal

Operational Performance

• Assist the project managers in the evaluation of project financial reports
• Review project financial reports for variations from budget/estimate
• Assist Manager of Pre-Construction and Estimating in compiling historical data for incorporation in future estimates

Business Development

• Promote Farmer brand at all times; be an ambassador for the company in and outside of work
• Assist the estimating team to identify opportunities
• Assist and/or manage proposal preparation and submission, and responses to RFP/RFQ calls