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Executive Assistant

@ Arcanus Aerial Systems Inc.

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Vaughan, Ontario

Temps plein4+ ans d’expérience
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En bref

Arcanus Aerial Systems Inc. is hiring a full-time Executive Assistant in Vaughan, ON, supporting three senior executives. The role covers complex calendars across time zones, domestic and international travel, board and investor scheduling, and confidential document handling. The posting states a hybrid arrangement with some remote flexibility.

Responsabilités :

  • Own complex calendars for two senior executives
  • Plan domestic and international travel
  • Prepare and manage expense reports
  • Coordinate board, investor and partner scheduling
  • Manage NDAs and sensitive documents

Résumé des exigences :

  • 4+ years in executive administrative support
  • Proven discretion with confidential information
  • Strong organizational and written communication skills
  • Proficiency with Microsoft Office and scheduling tools
  • Comfort with ambiguity and shifting priorities

Outils et compétences

Microsoft Office Suitescheduling tools
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
Non fourni
Première détection par notre source
2026-11-15
Mise à jour du dossier source
2026-11-15

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauIntermédiaire
DomaineAdministration
Expérience4 an(s) et plus
Heures par semaine40 (estimé)
Horairejour
Déplacementsavion : modérés · route : minimes
Milieu de travailBureau
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Arcanus Aerial Systems Inc.

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Description

Company Description

Arcanus Aerial Systems Inc. is a defence technology company building integrated unmanned systems and AI-driven sensing for security and intelligence missions worldwide. Beyond our core fixed-wing, VTOL, and hybrid UAV platforms, Arcanus is expanding across a broader defence portfolio - including counter-UAS capabilities, autonomous systems, and integrated payloads - delivered through a growing network of manufacturing and technology partnerships. With a focus on sovereign, allied supply chains, we deliver scalable, reliable systems that provide real-time, actionable intelligence while keeping personnel out of harm's way. Guided by a mission to empower defence and civilian customers, we are building toward a safer and more connected world.

Role Description

This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a fast-moving leadership team - owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion. This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced, and operates calmly as the first point of contact at the senior level.

What you'll do

  • Own complex, shifting calendars for two senior executives and coordinate across time zones
  • Plan domestic and international travel, including in-country government and partner meetings
  • Prepare and manage expense reports and related financial and logistical administration
  • Coordinate board, investor, and partner scheduling, and prepare meeting materials
  • Manage NDAs, document logistics, and sensitive information with absolute discretion
  • Keep the office and day-to-day administration running smoothly

Qualifications

  • 4+ years in executive administrative support, ideally to C-suite or senior leadership
  • Proven discretion handling confidential information and senior stakeholders
  • Strong organizational, time-management, and written communication skills
  • Proficiency with Microsoft Office Suite and modern scheduling tools
  • Comfort with ambiguity, rapidly shifting priorities, and a fast-paced environment
  • Ability to work both independently and collaboratively
  • Experience in aerospace, defence, or technology sectors is an asset
  • Eligibility for security clearance is an asset

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