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Executive Assistant

@ MacDonald Search Group

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Vancouver, Colombie-Britannique

Temps plein3+ ans d’expérience
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MacDonald Search Group is hiring a full-time Executive Assistant to the CFO for a global industrial leader's downtown Vancouver head office. The role manages executive calendars, travel, board committee materials and presentations, and provides backup across the executive administrative team. The posting asks for 3+ years of senior executive support experience and advanced MS Office skills, and offers a generous compensation package.

Responsabilités :

  • Manage executive calendars, email and competing priorities
  • Coordinate domestic and international travel and expenses
  • Own board committee agendas, logistics and materials
  • Create financial presentations and briefing notes
  • Provide backup support across the executive administrative team

Résumé des exigences :

  • 3+ years in senior executive support
  • Financial literacy and comfort with executive reports
  • Advanced MS Office and digital collaboration tools
  • Exceptional written and verbal communication
  • Integrity with confidential information

Outils et compétences

PowerPointExcelWord
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
2026-10-14
Première détection par notre source
2026-11-15
Mise à jour du dossier source
2026-11-15

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauIntermédiaire
DomaineAdministration
Expérience3 an(s) et plus
Heures par semaine40 (estimé)
Déplacementsavion : modérés · route : aucun
Milieu de travailBureau
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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MacDonald Search Group

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Description

MacDonald Search Group is proud to partner with a major world player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and operational excellence. Beyond their industry leadership, they have built a standout reputation as a generous corporate citizen and an exceptional place to grow a long-term career. Working in our client's downtown Vancouver head office with spectacular views, the successful candidate will enjoy a truly inspiring professional environment.

About the Role

Reporting directly to the CFO, the Executive Assistant plays a vital role as a trusted partner, driving administrative excellence and enabling the CFO to focus on strategic leadership. Operating in a fast-paced, collaborative, and global environment, you will oversee high-level administrative functions, manage executive workflows, and support the broader Finance Leadership Team and Executive Office.

Key Responsibilities

  • Calendar & Workflow Management: Proactively manage complex executive calendars, email flow, and competing priorities across global time zones with utmost discretion.
  • Travel & Expense Management: Coordinate intricate domestic and international travel itineraries, accommodation, and transport for the CFO and CEO; manage expenses and resolve travel issues proactively.
  • Board & Committee Support: Own agendas, manage logistics, and compile accurate presentation decks and pre-reading materials for Board of Directors committees (Audit, Finance, & Risk) and leadership forums.
  • Executive Presentations & Research: Create visually compelling presentations of financial data and synthesize research/market data into structured briefing notes.
  • Team Collaboration & Backup Support: Partner closely with the Executive Assistant to the CEO and provide seamless backup support across the executive administrative team to foster a positive, supportive workplace culture.

Qualifications & Experience

  • Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
  • Financial Literacy: Comfortable with financial terminology, basic market concepts, budgets, and executive-level reports.
  • Technical Skills: Advanced proficiency in MS Office (PowerPoint, Excel, Word, Teams) and modern digital collaboration tools.
  • Core Competencies: Exceptional written/verbal communication, sharp analytical skills, high cross-cultural sensitivity, and flawless attention to detail.
  • Professional Attributes: Proven integrity handling confidential info, high adaptability under pressure, and a proactive, solutions-oriented approach.

The successful candidate will be rewarded with a generous compensation package and will be joining a prominent Vancouver organization with an exemplary corporate culture. Interested candidates are asked to submit their resume ASAP.

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