Executive Assistant - Faculty of Education (Casual)

At the University of Lethbridge, we speak in perspectives.

We are located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. ULethbridge is more than a place to learn — it’s a place to build a career and make a lasting impact. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds. Our people are our greatest strength, and we are dedicated to fostering growth and success for all of our people.

Together, we transform lives and communities.

The Faculty of Education is seeking a highly motivated and professional individual to serve as an Executive Assistant (Executive and Administration Support 10). Reporting directly to the Dean of Education, this casual position will commence as soon as possible.

The Executive Assistant provides confidential, senior-level administrative support and ensures the effective operation of the Dean’s Office. The successful candidate will manage multiple competing priorities, exercise sound judgment, and maintain a high level of discretion while supporting the Dean’s strategic and operational responsibilities.

Key responsibilities include:

• Managing the Dean’s calendar, appointments, meetings, and correspondence.
• Preparing documents, reports, agendas, and meeting materials.
• Recording attendance and drafting meeting minutes for Executive Committee and Education Faculty Council meetings.
• Assisting with financial administration and special projects.
• Serving as a key liaison with internal and external stakeholders.
• Coordinating events and promotional initiatives, including ordering faculty materials and swag.

The ideal candidate will possess exceptional organizational, communication, and interpersonal skills; demonstrated experience supporting senior leaders; strong proficiency with Microsoft 365 applications; and the ability to handle confidential information with professionalism and discretion. A thorough understanding of university policies, procedures, and organizational structures is considered an asset.

Salary: $33.67 – $37.65 per hour

The successful candidate:

• will possess a diploma in Business Administration or a related area; a bachelor’s degree in a related discipline is preferred, and a minimum of five years related experience;
• is a highly organized, detail-oriented individual who is able to maintain multiple tasks simultaneously;
• ability to exercise a high level of confidentiality, considerable judgement and independent thought concerning the effective management of information;
• displays a positive attitude and willingness to learn;
• possesses a high level of computer proficiency (e.g., Microsoft Suite, DocuSign, databases, workflow, electronic file systems);
• maintains effective communication and working relationships with members of the University community and external stakeholders.

The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference.

The University of Lethbridge is committed to providing an inclusive and barrier-free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at [email protected] so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.