Executive Assistant to Director

About Triple Eight Transport Inc.

Since 2006, Triple Eight Transport Inc. has grown into a trusted asset-based transportation provider, delivering Full Truck Load services across Western Canada and the Western United States. With terminals in Abbotsford, Calgary, and Edmonton, and our own fleet of reefers, heaters, and dry vans, we've built our reputation on safe operations, innovation, and service excellence — and, above all, on our people.

We believe great people drive great results. That's why we're building a workplace where employees are empowered to take ownership, share ideas, grow their skills, and build careers alongside our business.

Join Triple Eight, and you're not just taking a job — you're joining a team that works hard, supports one another, and shares a common goal: delivering exceptional value to our customers while always striving to do better.

If you're looking for a place to contribute, grow, and make a real impact, we'd love to hear from you.

The Executive Assistant provides high-level support to the Director, with a strong focus on time management, communication, leadership coordination, and execution.

This role goes beyond traditional administrative support. The Executive Assistant will participate in key meetings, translate decisions into clear actions, coordinate across stakeholders, and drive consistent follow-through on commitments and timelines.

Responsibilities include:

• Executive & Time Management: Manage the Director’s calendar, priorities, meetings and follow-ups; ensure effective use of time and preparation for key discussions.
• Meeting Management: Prepare agendas and materials; attend leadership and business meetings with or on behalf of the Director; capture concise minutes, decisions and action items.
• Action Planning & Execution: Translate discussions and decisions into clear action plans with owners, deliverables and deadlines.
• Follow-Through & Accountability: Maintain action trackers, proactively follow up with leaders and action owners, challenge overdue commitments and escalate gaps when required.
• Stakeholder Management: Coordinate effectively with senior leaders, employees, customers, vendors and other stakeholders on behalf of the Director.
• Executive Communication: Prepare professional correspondence, presentations, reports, meeting materials and executive updates.
• Cross-Functional Coordination: Keep priorities and initiatives moving by connecting stakeholders, coordinating dependencies and addressing execution gaps.
• Executive Visibility: Provide concise updates on completed, pending and delayed actions, including risks and matters requiring the Director’s attention.
• Confidentiality & Judgment: Handle sensitive business, employee and leadership information with professionalism, discretion and sound judgment.

Key Skills & Competencies

• Executive presence & professionalism
• Strong communication & presentation skills
• Time, priority & meeting management
• Execution, ownership & follow-through
• Stakeholder management & accountability
• Business judgment & problem-solving
• Confidentiality & discretion

Qualifications & Experience

• Diploma or degree in Business Administration, Management, Communications or a related field preferred.
• 3–5+ years of experience in an Executive Assistant, Executive Coordinator, Senior Administrative or similar role.
• Experience supporting a Director, President or senior business leader preferred.
• Demonstrated ability to manage executive schedules, meetings, presentations, action plans and cross-functional follow-through.
• Strong proficiency in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word and Teams.
• Experience in transportation, logistics or a fast-paced operational environment is an asset.

What Success Looks Like

You are organized, polished and proactive, with the confidence to work across all levels of the organization. You anticipate needs, communicate clearly and ensure commitments do not get lost after meetings.

Most importantly, you bring ownership and a bias for action—turning discussions into actions and actions into results.

Why choose Triple Eight Transport Inc.?

• Regular company lunches for special events.
• Annual Winter Holiday party with amazing prize draws rewarding our valuable team because our people are important to us!
• Opportunities for growth within the company as we continue growing.
• Our open door policy shows we value communication and building strong, meaningful relationships across our workplace.
• Competitive wage and vacation packages.
• Very competitive Extended Health Benefits package for full time employees.

Building a Fair and Inclusive Hiring Process

Every application matters to us, and we thank you for taking the time to apply. Given the volume of applications we receive, only candidates moving forward will be contacted directly — but know that your interest in Triple Eight doesn't go unnoticed.

Equal Opportunity, By Design

Hiring decisions at Triple Eight are grounded in qualifications, experience, skills, and business need — nothing else. We actively welcome applicants from all backgrounds, and our recruitment practices are built to align with human rights and employment legislation, free from discrimination at every step.

Accommodation, Made Simple

If you require accommodation at any point in the recruitment process, just tell us. Our Recruitment team will work with you directly to understand what you need and provide the right support — handled with discretion and respect for your privacy.

Where AI Fits In

AI tools are part of how people prepare and learn today, and we're comfortable with that — use them freely to research, prepare, and get ready ahead of time. That said, once you're in front of us — interviews, assessments, case studies, technical evaluations — we want to see you: your thinking, your judgment, your experience. AI-generated or real-time AI assistance isn't permitted during these stages unless we've explicitly said otherwise.