Publié il y a 26 jours
Executive Assistant to the CEO
@ Lightworks
Toronto, Ontario
En bref
Lightworks is hiring an Executive Assistant to the CEO, a high-trust role managing the CEO's calendar, travel, communications and confidential information. The role involves significant autonomy, board and client liaison, and some evening and weekend work. Hybrid arrangement based out of the Toronto office; compensation is described as competitive.
Responsabilités :
- Manage CEO calendar and inbox across time zones
- Coordinate domestic and international travel and expenses
- Prepare briefing materials and track action items
- Liaise with clients, board members and executives
Résumé des exigences :
- 10+ years supporting a CEO or senior executive
- Track record with complex calendars and travel
- Experience with boards, investors or C-suite
- Proficiency in Microsoft 365 and AI tools such as Claude
Outils et compétences
Source et dates
Site carrière / système de candidatures · greenhouse
- Date publiée par l’employeur
- 2026-10-15
- Première détection par notre source
- 2026-10-27
- Mise à jour du dossier source
- 2026-10-27
Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.
Détails du poste
| Niveau | Senior |
| Domaine | Administration |
| Expérience | 10 an(s) et plus |
| Horaire | jour, soir |
| Déplacements | avion : modérés · route : minimes |
| Milieu de travail | Bureau |
| Position | Surtout assis |
| Exigences physiques | physique faible · ordinateur élevé |
| Langues | English |
Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.
Lightworks
Profil d’entreprise sauvegardé
Renseignements historiques provenant d’un profil The Jobs API sauvegardé (champs LinkedIn/Crunchbase). Ils ne sont pas vérifiés en temps réel; les chiffres peuvent avoir changé. Les valeurs manquantes restent inconnues.
Lightworks: Your go-to for home automation in SoCal! Lighting design & control experts with 20+ years' experience.
Description complète de l’entreprise
LIGHTWORKS™ specialize in both lighting design and light control, to create the perfect atmosphere for every occasion. With over 20 years of experience in electrical systems, custom lighting, home audio, and other home technologies, we are uniquely qualified to help you get the most out of your space. Let us take the hassle out of creating a custom-tailored home experience that is right for you! (California Licensed Contractor #618532).
- Abonnés LinkedIn
- 938
- Personnes associées sur LinkedIn
- 44
- Bureaux déclarés
- 9880 Via Pasar, San Diego, CA 92126, US
- Autres noms enregistrés
- Lightworks
- LIGHTWORKS
- Spécialités
- Electrical Contracting
- Lighting Design & Specification
- Audio/Video
- Project Management
- System Integration
- Lighting Control
- and Motorized Shading
- Le profil indique une agence de recrutement
- Non
LIGHTWORKS™ specialize in both lighting design and light control, to create the perfect atmosphere for every occasion. With over 20 years of experience in electrical systems, custom lighting, home audio, and other home technologies, we are uniquely qualified to help you get the most out of your space. Let us take the hassle out of creating a custom-tailored home experience that is right for you! (California…
| Champ | Valeur |
|---|---|
| Secteur | Construction |
| Taille | 11-50 employees |
| Siège social | San Diego, CA |
| Type d’organisation | Privately Held |
| Fondée en | 2001 |
| Spécialités | Electrical Contracting Lighting Design & Specification Audio/VideoProject ManagementSystem Integration Lighting Controland Motorized Shading |
| Offres sur Jobsy | 5 |
| Voir la page |
ABOUT LIGHTWORKS
Lightworks is a global firm that integrates consequential technologies and bolsters mission-critical programs. Launched in the AI era, Lightworks is powered by people who have spent decades implementing net-new and highly iterative technologies at scale across banking, insurance, telecommunications, and public infrastructure.
Our team brings deep engineering expertise and first-hand knowledge of how organizations operate, distribute change at scale, and manage risk. We specialize in control plane engineering, bolstering mission-critical programs, modernization, and scaling emergent technologies.
THE ROLE
The Executive Assistant to the CEO is a high-trust, high-judgment role. You'll act as a trusted right hand who keeps the CEO’s time, priorities, and information flow running smoothly, so he can stay focused on clients, the board, and growing the firm.
This is not a scheduling-only role. You'll operate with significant autonomy, exercise sound judgment on the CEO's behalf, and be trusted with sensitive client, board, and company information. You'll work closely with the leadership team, clients, and board members, and will often be the first point of contact representing Lightworks and its CEO.
WHAT YOU WILL DO
Calendar & Communications
- Manage a complex, fast-moving calendar across multiple time zones and client engagements, proactively resolving conflicts
- Triage and manage the CEO's inbox, flagging priorities and drafting responses on CEO’s behalf
- Prepare briefing materials, agendas, and talking points ahead of key meetings
Travel & Logistics
- Coordinate complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transport
- Manage expense reporting and reconcile travel and business expenses
- Anticipate and resolve travel disruptions in real time
Meetings & Stakeholder Support
- Coordinate scheduling and logistics for board meetings, client engagements, and leadership offsites
- Take notes, track action items, and follow up to ensure timely completion
- Liaise professionally and discreetly with clients, board members, investors, and senior executives
Office & Operations
- Support day-to-day executive operations, including contracts, vendor coordination, and ad hoc administrative needs
- Own special projects and initiatives on behalf of the CEO as they arise
- Maintain strict confidentiality across all company, client, and personal matters
WHAT WE LOOK FOR
Experience
- 10+ years supporting a CEO, founder, or senior executive, ideally within professional services, consulting, or a fast-growing company
- Track record of managing complex calendars, travel, and competing priorities with minimal oversight
- Experience working directly with boards, investors, or C-suite stakeholders
Skills
- Exceptional organizational skills and meticulous attention to detail
- Strong written and verbal communication, with the judgment to represent the CEO professionally
- Comfortable using AI tools (such as Claude) day to day, along with Microsoft 365, calendar management, and travel booking tools
Communication & Culture Fit
- Absolute discretion and trustworthiness with confidential and sensitive information
- Calm, resourceful, and solutions-oriented under pressure and shifting priorities
- Proactive - anticipates needs before being asked, and comfortable operating with significant autonomy
- Flexibility for occasional evening and weekend work when priorities require it
WHAT WE OFFER
- Competitive compensation, aligned with industry standards
- Full benefits package
- Direct, close collaboration with the CEO and Lightworks leadership team
- A front-row seat to how a fast-growing, global consulting firm operates and scales
- Hybrid flexibility based out of our Toronto office
HOW TO APPLY
Explore this role or apply directly at light.works/careers
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