Executive Coordinator - Full Time

Executive Coordinator

Status: Permanent Full-Time

Location: On site at 658 King Street, Midland ON

Existing Vacancy

Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 7 Retirement Lodges across Ontario, Jarlette Health Services has established itself as an industry leader with over 50 years of experience in the dynamic senior care sector.

Reporting to the President, the Executive Coordinator provides high-level, confidential administrative, organizational, and coordination support to the President, Chief Operating Officer (COO), and Chief Financial Officer (CFO). The role serves as a central point of coordination for the Executive Office and facilitates the effective flow of information, decisions, and priorities across the organization.

The Executive Coordinator anticipates executive needs, exercises sound judgement, and independently manages complex calendars, meetings, correspondence, records, travel, and priority initiatives. The position handles highly sensitive business, financial, human resources, legal, and strategic information and must consistently demonstrate discretion, professionalism, exceptional written communication, and meticulous attention to detail and absolute discretion.

This is a senior administrative role that operates with a high degree of autonomy and accountability. The Executive Coordinator supports executive effectiveness and contributes to the efficient operation of a multi-site seniors' housing organization.

The following traits and qualifications are required:

• Completion of a post-secondary diploma or degree in Business Administration, Office Administration, Communications, or a related discipline; an equivalent combination of education and experience be considered.

• Experience in a multi-site organization and/or health care, seniors' services, or regulated environment is an asset.

• Exceptional written communication, grammar, editing, and proofreading skills, with the ability to prepare high-quality executive correspondence, reports, and presentations.

• Demonstrated ability to handle confidential and sensitive information with discretion, sound judgement, and integrity.

• Superior organization, time management, and multi-tasking skills, with the ability to manage competing priorities and deadlines.

• Strong interpersonal and verbal communication skills with a high level of professionalism and diplomacy.

• Ability to work independently, anticipate needs, and ensure complete follow-through on assignments.

• Advanced proficiency with Google Workspace and strong technical aptitude with office systems and tools.

• Experience coordinating meetings, projects, and organizational initiatives in a fast-paced environment.

Our offer to you may also include:

• Health, Welfare and Dental Benefits

• Pension program where we match contributions and invest in your future

• Assistance with tuition

• Skill development and internal advancement = growth in your career

• Awards and recognition programs and team appreciation events

• Exclusive discounts on products,services and travel

Please note, all applicants must be legally entitled to work in Canada. Employment with Jarlette Health Services will be contingent on proof of vaccination against COVID-19, a screening for tuberculosis, two positive references and, prior to starting at the location, a receipt of a current criminal reference check, including vulnerable sector screening.

Jarlette Health Services is an equal opportunity employer and will accommodate individuals with disabilities through each stage of the recruitment process. Should you require an accommodation, please let us know.

All aspects of the hiring process, from application review to final selection, are conducted by our hiring team without the use of AI.

We thank all applicants for their interest. However, only those selected for further consideration will be contacted.

Please see our other job opportunities here: Jarlette Health Services