Executive & Office Support Coordinator

Company Overview

Bridgestone Canada Inc. (BSCA) compte environ 1600 coéquipiers. Les marques Bridgestone, Firestone, Dayton et les marques associées et leurs produits sont distribués et vendus par l’entremise de BSCA, via son réseau de concessionnaires indépendants et sa division de vente au détail. Ces produits sont conçus pour les automobiles, les camions légers et de poids moyen, les produits forestiers et agricoles. Ils comprennent les pneus hors route de petite, moyenne et grande taille, ainsi que les pneus rechapés. L’entreprise est aussi engagée dans la vente de produits de construction au Canada par l’entremise de sa division Firestone Building Products Canada.

De plus, au Québec, BSCA exploite une usine de fabrication de pneus, située à Joliette. Avec des installations de pointe, cette usine éco-responsable, l’une des plus vertes du groupe Bridgestone, offre des produits de qualité supérieure, tout en réduisant son impact environnemental.

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Bridgestone Canada Inc. (BSCA) employs approximately 1,600 people. The Bridgestone, Firestone, Dayton, and associated brands and their products are distributed and sold through BSCA, its network of independent dealers. These products are designed for passenger cars, light and medium-duty trucks, forestry products, and agricultural vehicles. They include small, medium, and large off-the-road tires, as well as retreads. In addition, in Quebec, BSCA operates a tire manufacturing plant located in Joliette. With state-of-the-art facilities, this eco-responsible plant, one of the greenest in the Bridgestone Group, offers superior quality products while reducing its environmental impact.

Job Category

Administration

Position Summary

The Executive & Office Support Coordinator provides support to the President and Senior Leadership while coordinating the day-to-day administrative and operational needs of the Mississauga office. Responsibilities include office services, visitor support, facilities coordination, mailroom and courier coverage, meetings and events, workplace logistics, and administrative projects.

Location & Work Arrangement:

This is a full-time, on-site position based in the Mississauga, Ontario office and requires in-office presence Monday-Friday.

** Position Status: New Role **
** The expected targeted salary would be $73,000 - $83,000 **

Responsibilities

Executive Support

• Manage calendars, schedule meetings and coordinate appointments for the President and senior leaders.
• Coordinate travel arrangements, itineraries and related logistics, as required.
• Prepare meeting materials, presentations, correspondence and other administrative documentation.
• Support expense reporting and other administrative processes for supported leaders.

• Exercise sound judgment and discretion when handling confidential and sensitive business and employee information.

Office Coordination

• Act as a central point of contact for day-to-day office administrative needs and help resolve or redirect issues as appropriate.
• Coordinate physical office requirements associated with teammate onboarding and offboarding, including workspace, access and office orientation, in partnership with the appropriate teams.
• Maintain office supplies and coordinate ordering and inventory as required.
• Coordinate with building management and internal partners on facilities, access and workplace-related matters.
• Coordinate vendors and external service providers supporting day to day operations.
• Provide backup coverage for mailroom/courier and other critical office services.

Meetings & Events

• Coordinate leadership meetings, employee meetings, office events and other activities, including rooms, catering and logistics.
• Support visits by senior leaders and other guests, including meeting and office arrangements.

Projects & Process Improvement

• Identify opportunities to improve administrative and office processes.
• Support special projects and other business or administrative initiatives as required.

Minimum Qualifications

• Post-secondary education in Business Administration, Office Administration or a related field preferred, or equivalent relevant experience.
• 3–5 years of administrative experience, ideally including executive or senior leadership support.
• Bilingual proficiency in English and French is a strong plus.
• Strong organizational and prioritization skills, with the ability to manage multiple activities and changing priorities.
• Strong interpersonal and communication skills, with a professional approach when working with senior leaders, employees, visitors, vendors and external partners.
• Demonstrated ability to exercise good judgment, discretion and confidentiality when handling sensitive information.
• Strong attention to detail and ability to work independently with limited supervision.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Teams, with demonstrated ability to create polished, professional and executive-ready materials, including high-quality PowerPoint presentations.
• Experience coordinating meetings, events, travel and/or office activities.
• Ability to coordinate vendors, office services and facilities-related requests and follow issues through to resolution.
• Comfortable taking initiative, identifying opportunities to improve administrative processes and supporting ad hoc projects.
• Flexible, service-oriented approach with a willingness to provide hands-on support where needed.

Ce que nous offrons

Chez Bridgestone, ce qui compte vraiment, c'est de favoriser les opportunités de réalisations communes et de vous donner les moyens d'exprimer votre créativité et votre curiosité pour rendre la mobilité plus sûre, plus efficace et plus durable pour les générations futures. Quel que soit votre poste, lorsque vous représentez Bridgestone, vous êtes un coéquipier précieux et vous participez à notre mission globale : « Servir la société avec une qualité supérieure ». Pour cela, nous vous offrons bien plus qu'une simple rémunération compétitive ; nous vous offrons :

• Une expérience d'intégration stimulante et enrichissante pour une transition en douceur au sein de notre équipe ;

• La possibilité de vous développer et d'évoluer grâce à des formations et un mentorat régulier ;

• Des activités de responsabilité sociale d'entreprise ;

• Un environnement de travail véritablement international, dynamique et stimulant ;

• L'agilité, l'efficacité professionnelle et personnelle, et votre bien-être à long terme ;

• Une équip

  e diversifiée et inclusive.

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What we offer

At Bridgestone, what really matters is to foster co-creation opportunities and empowering you to be creative and curious to make mobility safer, more efficient, and more sustainable for future generations. Whatever role you fill, when you represent Bridgestone, you are a valued teammate, and part of our larger mission to “Serve Society with Superior Quality”, for that, we offer you more than just a competitive compensation; we will provide you:

• A supportive and engaging onboarding experience to ensure a smooth transition into our team.

• The opportunity to develop and grow, through training and regular mentorship.

• Corporate Social Responsibility activities.

• A truly global, dynamic and challenging work environment.

• Agility and work/life effectiveness and your long-term well-being.

• A diverse and inclusive team.

Bridgestone Canada inc. et ses diverses divisions s’engagent à veiller à ce que les personnes vivant avec un handicap jouissent du même accès aux possibilités d’emploi et aux services connexes que tous les coéquipiers potentiels. Les personnes postulant un emploi qui auront été retenues pour le processus de sélection peuvent, sur demande, avoir accès aux documents et aux processus qui seront utilisés pour la sélection des candidatures et qui tiennent compte des besoins en matière d’accessibilité des personnes vivant avec un handicap. De plus, nous encourageons les femmes, les personnes autochtones et celles issues des minorités visibles à soumettre leurs candidatures.

Nous tenons à remercier toutes les personnes ayant posé leur candidature; toutefois, seules les personnes qui répondent rigoureusement aux critères énoncés seront contactées pour une entrevue

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Bridgestone Canada Inc. and its various divisions are committed to ensuring that people with disabilities have the same opportunity of access to employment opportunities and related services as do all prospective teammates. Applicants selected for the job selection process may, upon request, have access in relation to materials and processes that will be used for applicant selection and that consider their accessibility needs due to disability. In addition, we encourage women, Aboriginal people, and visible minorities to apply for employment.

We thank all interested applicants, however only candidates that meet the essential requirements will be contacted for an interview.

Veuillez prendre note que Bridgestone Canada Inc. peut avoir recours à l’intelligence artificielle (IA) pour présélectionner, évaluer ou choisir les personnes qui ont présenté leur candidature au cours du processus de recrutement. Les outils d’IA peuvent être utilisés pour produire des prédictions ou des recommandations en fonction des renseignements fournis dans les demandes d’emploi, les curriculum vitæ ou tout autre document soumis.

Tous les renseignements personnels fournis lors du processus lié à la demande d’emploi sont recueillis, traités et conservés en toute sécurité, conformément aux lois applicables en matière de protection des renseignements personnels et aux politiques internes sur la protection des données. L’accès aux données des personnes ayant présenté leur candidature et aux résultats obtenus par l’IA est limité aux membres du personnel autorisés. Bridgestone Canada Inc. s’engage à préserver la confidentialité, l’intégrité et la sécurité des renseignements personnels et n’utilise les données des personnes ayant présenté leur candidature qu’à des fins de recrutement.

Please note that Bridgestone Canada Inc. may utilize artificial intelligence (AI) to screen, assess, or select applicants during the hiring process. AI tools may be used to generate predictions or recommendations based on the information provided in the applications, resumes and/or other submitted materials.

All personal information provided in the application process is securely collected, handled, and stored in compliance with applicable privacy laws and internal data protection policies. Access to applicant data and AI-generated results is restricted to authorized personnel only. Bridgestone Canada Inc. is committed to maintaining the confidentiality, integrity, and security of personal information and uses applicant data solely for recruitment-related purposes.

Vacancy Reason:

Reason for hire: New Role