Finance Administrator Co-op

Company Description

We are an HR boutique who is proud to support startups, scale-ups and SMBs with desires for their company growth and outrageous ambition to scale.

Job Description

Role Summary

The Finance Administrator will be responsible for assisting with daily financial activities and administrative tasks. The Finance Administrator will provide support across administration, different departments and internal as well as external communication.

Candidates must be enrolled in a current school program with coop placement as a requirement.

Role Responsibilities:

• Data entry, filing, reports generating using multiple Project Management/Accounting tools and systems
• Attend Meetings and take notes
• Track and manage receipt of Vendor Contracts and Client Contracts
• Manage mailings, vendor database
• Enter expenses in budget spreadsheet
• Collect, understand, process, verify and report accounting related-information to his/her vertical head
• Analytical and management support work assignments
• Preparation of monthly or weekly financial reports
• Develop, create and utilize spreadsheets, databases and other computer applications, Wave accounting, FreshBooks and or Quickbooks
• Manage specialized information, reports, forms dealing with fees, billing, tracking of projects etc
• Enter information into the financial accounting system of the company
• Process and manage accounts receivable (A/R) billing and handle billing correspondence with external clients.
• Draft corrective action plans, processes/procedures, and manage changes
• Manage Google Drive database and spreadsheet
• Help create Financial Statement, assist with Account Payable, and Accounts Receivable
• Send bills to clients and vendors
• Data migration
• Help create efficiency processes and strategies for accounting purposes
• Other duties, as assigned

Qualifications

Formal Education or Equivalent

• (Pursuing) Diploma and/or Bachelor’s degree in Business Administration and/or Accounting

Years of Experience

• 1-2 Years of experience in finance/accounting/bookkeeping

Competencies

• Leadership including leading innovation, energizing and developing people, delivering outstanding results
• Integrity, accountability, assuming responsibility for success
• Analytical skills to resolve problems and think creatively
• Excellent verbal and written communication skills

• Organizational skills to prioritize and plan work, multi-task, and meet schedules
• Adaptable and flexible; able to think quickly in stress situations

Specialized skills, knowledge or certifications unique to this role

• computer skills (MS Word, Excel, and Powerpoint)
• Practical Knowledge of Accounting Systems, SAP, Project Tracking Tools

Job Type: Co-op

Additional Information

We believe diversity and inclusion is a strength we cultivate. We are proud to be an equal-opportunity employer and we do not discriminate based on race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, veteran status or any other legally protected status. Our work environment welcomes equity, inclusiveness, and diversity by providing accommodations throughout the recruitment process and during your employment here.