Freelance Event Operations Coordinator

About Flyberry

Flyberry is a boutique event production company based in Vancouver, British

Through Flyberry Events, we plan and produce events for organizations and clients. Through Flyberry Studio, we create and operate our own festivals and public event experiences.

From community festivals to large-scale public celebrations, we bring people together through thoughtfully produced events across British Columbia.

Our calendar is growing, and we’re looking for an Event Operations Coordinator to join us for the 2027 season.

We’re looking for someone who enjoys making things happen behind the scenes.

You’ll work directly with our founder, supporting the planning, logistics and onsite execution of multiple events throughout the year.

This is a hands-on role that combines remote coordination with real-world event operations.

One day, you might be coordinating suppliers, updating a production schedule or reviewing a site plan. Another, you’ll be marking out a festival site, organizing equipment pickups or helping transform an empty park into an event venue.

You’ll need to be equally comfortable working independently at your computer and getting your hands dirty onsite.

• Support event production timelines, schedules, checklists and operational plans.

• Coordinate suppliers, contractors, vendors and service providers.

• Track deadlines, documentation, deliveries and operational requirements.

• Assist with site plans, event layouts and production documentation.

• Keep project information organized and up to date.

• Coordinate equipment rentals, transportation, storage and inventory.

• Arrange equipment pickups, deliveries and returns.

• Assist with site measurements, layout marking, signage placement and setup preparation.

• Drive rental vehicles, including cargo vans or moving trucks, when required and appropriately licensed.

• Support the coordination of event infrastructure, including tents, tables, fencing and other equipment.

• Support event load-in, setup, operations and teardown.

• Coordinate vendor arrivals and onsite logistics.

• Liaise with suppliers, contractors, volunteers and event partners.

• Troubleshoot operational challenges and help keep events running smoothly.

• Take ownership of assigned operational responsibilities onsite.

We’re looking for someone organized, dependable, resourceful and proactive.

Someone who notices what needs to be done and takes initiative.

• Experience in event coordination, event production, festivals or live events.

• Strong organizational skills and excellent attention to detail.

• Confidence managing multiple projects, deadlines and moving parts.

• Clear and professional communication skills.

• The ability to work independently while collaborating with a small team.

• Comfort using digital project management tools and shared documents.

• A practical, solutions-oriented approach to unexpected challenges.

• A valid driver’s licence and ability to drive rental vehicles as required.

• Comfort with physical event work, including equipment handling, setup and outdoor environments.

• Availability for occasional evenings, weekends and extended event days.

• Willingness to travel across British Columbia, including Vancouver Island and the Interior.

Experience with outdoor festivals, site planning or large-scale public events is an asset.

This is a freelance, project-based contract, beginning in February 2027.

The position is remote-first for planning and administrative work, with mandatory in-person attendance for meetings, site visits, equipment logistics and event production.

Contractors must have their own suitable workspace, laptop, phone and reliable internet connection.

Hours will be relatively light initially and increase as the event season approaches, with our busiest period expected between May and July. Additional projects may extend throughout the year.

Travel and approved event-related expenses will be covered separately.

We’re looking to build a long-term working relationship with someone who wants to grow alongside Flyberry.