Hybrid House Manager, Butler & Cook #2098

SUMMARY

A private household in Toronto is seeking an experienced House Manager to oversee the daily operation of a luxury residence and provide comprehensive support to the principal. This hands-on and leadership role combines household management, food prep and healthy and organic cooking, cleaning and laundry, property oversight, budgeting, and other hands-on operational responsibilities to ensure the residence functions seamlessly and is maintained to the highest standards.

The successful candidate will possess exceptional organizational skills, strong leadership abilities, refined attention to detail, and a genuine commitment to service excellence. This opportunity is ideally suited to an experienced private service professional who enjoys working in a dynamic environment while maintaining absolute discretion and professionalism.

KEY RESPONSIBILITIES

Household Management

• Oversee the day-to-day operation of a luxury private residence.
  
• Ensure the home remains impeccably maintained, organized, and presentation ready.
  
• Conduct daily inspections of both the interior and exterior of the property, and from time to time alongside peers situated abroad via video call.
  
• Coordinate seasonal maintenance and preventative care programs.
  
• Maintain detailed household procedures, manuals, and operational records.
  

Property & Vendor Management

• Manage all household maintenance and repair projects with appropriate approved budgets.
  
• Source, evaluate, and supervise contractors and service providers.
  
• Obtain competitive quotations and oversee project completion.
  
• Coordinate and with a proactive hands-on approach manage landscaping, pool maintenance, mechanical systems, and other property services.
  

Financial Administration

• Manage the household operating budget.
  
• Review invoices and process payments.
  
• Maintain petty cash and household accounts.
  
• Complete monthly financial reconciliations and maintain accurate expense records.
  

Household Operations

• Assist with housekeeping, laundry, wardrobe management, and household organization when required.
  
• Supervise external housekeeping and dry-cleaning services.
  
• Maintain household inventory and replenish essential supplies.
  
• Coordinate deliveries, shipments, and household logistics.
  

Principal Support

• Act as the primary liaison between the principal and contractors.
  
• Coordinate appointments, schedules, and administrative tasks as required.
  
• Assist with grocery shopping, meal coordination, and food preparation when the principal is at residence (±3 months/year).
  
• Run personal errands and provide day-to-day support to the principal.
  

Travel

• Travel domestically (within Canada) with the principal for business and leisure as required (no more than 6 weeks).
  
• Coordinate packing, unpacking, and travel logistics.
  
• Ensure a seamless "home away from home" experience during travel.
  
• Be willing to drive the principal to and from meetings or events.
  

QUALIFICATIONS & REQUIREMENTS

• Minimum of five years of experience as a House Manager, Estate Manager, Household Manager, or in a comparable leadership role within a luxury private residence.
  
• Previous experience supervising external contractors.
  
• Strong knowledge of luxury household operations and property management.
  
• Experience managing household budgets, invoices, and financial records.
  
• Exceptional organizational, communication, and leadership skills.
  
• Ability to anticipate needs, prioritize responsibilities, and work independently.
  
• Professional appearance and polished interpersonal skills.
  
• Demonstrated discretion, integrity, and sound judgment.
  
• Flexibility to adjust working hours based on the principal’s schedule, including occasional weekends.
  
• Legally authorized to work in Canada.
  
• Be able to provide proper references that will be contacted.
  
• Willing to complete a Psychometric test
  

Key Attributes

• Exceptional leadership
  
• Service-oriented mindset
  
• Outstanding organizational skills
  
• Strong attention to detail
  
• Excellent communication skills
  
• High level of discretion and confidentiality
  
• Flexibility and adaptability
  
• Professionalism and emotional intelligence
  
• Appreciation for fine homes, furnishings, artwork, and luxury service standards
  

ADDTIONAL INFORMATION

8am to 5pm Monday to Friday when Principal is not in residence. Early shift 7.30am to 4.30pm or late shift 11am to 8pm Monday to Friday with flexibility for Saturdays when Principal is in residence.

COMPENSATION

A competitive compensation package will be offered based on the successful candidate's experience, qualifications, and overall suitability for the position.

HOW TO APPLY

If you are an experienced Estate Manager with prior experience working in a private household, and you are organized, versatile, and detail-oriented, we would be pleased to receive your application. Qualified candidates are invited to submit their resume to [email protected] or apply online.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

ABOUT ELITE DOMO

Elite Domo specializes in the recruitment of private service professionals for households across Canada and internationally.