Indigenous Events & Programs Coordinator

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

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Applicant Guidance & Information

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Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

This position is subject to the Interim Policy on Hiring of Indigenous Specific Positions. The interim policy can be found on the following link: https://www.queensu.ca/secretariat/policies/administration-and-operations/hiring-indigenous-specific-positions-interim-policy. The Four Directions Indigenous Student Centre (FDISC) exists to enhance the development and wellbeing of the Queen's University Indigenous Community. The Centre serves as a hub for the University's implementation of Indigenous priorities, encouraging university stakeholders, including students, faculty, staff and senior administrators, to develop an awareness and appreciation of the Indigenous experience in Canada. In keeping with the teachings of the Four Directions, the Centre supports individual Indigenous students in balancing their academic, spiritual, physical and emotional needs.

Reporting to the Director, Four Directions Indigenous Student Centre, the Indigenous Events & Programs Assistant is responsible for facilitating the organization of various programs, events, and projects of FDISC. The incumbent must have Indigenous ancestry and demonstrated connection with an Indigenous community and other Indigenous networks.

This position provides event administration support including logistics, drafting layouts, proposing event sequences, coordinating set up and tear down details, speaking notes, and coordinating access for service providers. This position develops and updates communications and marketing material for events, and distributes and shares event details. This position updates and maintains websites and social media pages. This position also provides guidance and coordinates workflow of casuals and/or student staff.

Job Description

What you will do

• Provides event administration support including logistics, drafting layouts, proposing event sequences, coordinating set up and tear down details, speaking notes, and coordinating access for service providers.


• Develops and updates communications and marketing material for events.


• Distributes and shares event details.


• Prepares reports using analytics to assess audience engagement.


• Prepares, maintains, updates and distributes the weekly newsletter.


• Updates and maintains websites and social media pages.


• Provides guidance and coordinates workflow of casuals and/or student staff.
• Liaises with Indigenous students, staff, and faculty to create and execute culturally relevant and holistic programming.


• Other duties as required in support of the department and/or unit.

Required Education

• Two-Year Community College Diploma.

Required Experience

• More than 2 years and up to and including 3 years of experience.
• Experience working with Indigenous groups considered an asset.

Required Licenses and Certifications

• Satisfactory Criminal Records Check required.


• Vulnerable Sector Screening required.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.


• Provide information to others that requires technical or administrative explanation or interpretation.


• Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.


• Adapt messages to meet the needs of the intended audience.


• Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.


• Participate in project team meetings and is involved in developing individual and team project plans.


• Identify new problems and seeks information and input to fully understand the cause.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Break down concrete issues into parts and synthesizes information succinctly.
• Respect diversity and promotes inclusion in the workplace.


• Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].