Inventory and Facilities Coordinator, Vancouver Animal Emergency & Referral Centre

Inventory and Facilities Coordinator

Location: Vancouver, BC

Compensation: $55,000 - $60,000 annually

Inventory & Facilities Coordinator

The Inventory & Facilities Coordinator oversees hospital purchasing, inventory control, facilities maintenance, and day-to-day operational support. This role works closely with VAERC’s leadership team, suppliers, vendors, and maintenance partners to ensure the hospital runs efficiently. The position is 40 hours per week, with shifts scheduled primarily during business hours when possible.

Key Responsibilities

Inventory & Purchasing

• Manage inventory levels, ordering, receiving, returns, special orders, and staff/clinic purchases using Woofware and inventory spreadsheets.

• Monitor product usage, pricing, sales history, and inventory reports; source products based on price, service, warranty, and availability.

• Coordinate quarterly inventory counts and maintain a clean, organized stock room.

• Manage supplier invoices, promotions, purchasing records, and import permits/CBSA requirements as needed.

• Communicate new product codes, pricing updates, fee adjustments, and billing practices to the hospital team.

• Coordinate shipping and receiving with couriers.

Facilities & Operations

• Coordinate maintenance, repairs, inspections, and servicing of medical equipment and hospital facilities.

• Source new equipment and assist with business cases, implementation, and associate training as needed.

• Coordinate building, outdoor, security, fire, radiation safety, HVAC, plumbing, electrical, and other maintenance services.

• Maintain a capital equipment list and track equipment lifespan and replacement needs.

• Coordinate IT equipment and support hospital events and errands as required.

• Participate in the shared on-call rotation for facilities emergencies.

Other Responsibilities

• Promote a safe and healthy work environment and follow VCA Canada policies and procedures.

• Maintain confidentiality and complete other duties as assigned.

Qualifications

• Strong communication, interpersonal, organizational, and problem-solving skills.

• Ability to work independently and collaboratively with minimal supervision.

• Proficiency with Microsoft Office, Outlook, and preferably Woofware.

• Veterinary practice experience is an asset but not required.

• Flexible, professional, and diplomatic when working with colleagues, clients, and suppliers.

Physical & Working Conditions

• Ability to lift up to 50 lbs and sit or stand for extended periods.

• Potential exposure to animal odours, noise, and feces.

• VAERC operates 24/7, including statutory holidays, so flexibility to work a variety of shifts and participate in emergency coverage is required.

What We Can Offer You

• Competitive compensation that reflects your skills, experience, and the role.

• RRSP Employer Group Match Program (5%) to help you save for the future.

• Paid time off for continuing education, vacation, sick days, and personal wellness days.

• Annual CE Allowance.

• Benefits: Minimum 24 hours per week for eligibility, with flexible options.

• Paid annual certification memberships and uniform allowance.

• Mental health support tools and resources: Virtual health care (telemedicine), Employee Assistance Program (EAP), and digital wellness tools supporting mindfulness, sleep, and physical fitness.

• Various career development pathways.

• Generous personal pet care discounts and lifestyle perks, including exclusive shopping discounts and access to a wellness app

Our Story

VCA Canada is a network of veterinary hospitals, with our head office in Calgary, Alberta, committed to positively impacting pets, people, and local communities for nearly 45 years. We have compassion for the neighbourhoods we serve and every pet within them, not just those we see in our hospitals. Every VCA Canada hospital location takes pride in its legacy of excellence, earning the trust of pet owners by delivering the highest quality of medicine to keep pets happy and healthy.

In 2017, VCA Canada became part of the Mars Veterinary Health family of brands, solidifying an even stronger commitment to ensuring the strength and stability of the veterinary profession and our commitment to pet parents nationwide. VCA Canada is also passionate about providing an industry-leading Associate experience to over 4,000 Canadians employed across the country. In 2026, for the third year in a row, we were named one of Alberta's Top Employers, which recognizes organizations whose head offices are located within the province and lead their industries in offering exceptional places to work. Additionally, we were selected as one of Canada's Top Employers for Young People 2026, which recognizes employers across Canada that lead their industries in offering exceptional places to work and programs for young people starting their careers. Most recently, we received 2026 Great Place to Work® Certification™ Canada.

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.