Inventory Coordinator

The Inventory Supervisor is responsible for overseeing inventory accuracy, material control, reconciliation, and reporting across all raw materials, work-in-process, scrap, and finished goods inventories. This role ensures inventory transactions are processed accurately, inventory records are maintained effectively, and reporting supports operational and financial decision-making. The Inventory Supervisor works closely with Operations, Purchasing, Quality, Production, and Finance to optimize inventory, improve processes, and support business objectives.

Key Responsibilities

Inventory Control & Reconciliation

• Maintain accurate inventory records across all material categories.
• Monitor inventory transactions and investigate discrepancies between physical inventory and system records.
• Ensure timely and accurate recording of material movements, consumption, adjustments, and transfers.
• Coordinate cycle counts, physical inventories, and month-end inventory activities.
• Develop and implement inventory control procedures and best practices.
• Identify and resolve inventory variances and process gaps.
• Support financial inventory reconciliation and audit requirements.

Material & Scrap Inventory Management

• Oversee the tracking and control of internal and external material inventories.
• Ensure inventory transactions are processed accurately and consistently.
• Monitor material quality, inventory integrity, and storage practices.
• Coordinate inventory verification activities, inspections, testing programs, and material reconciliation efforts.
• Investigate inventory discrepancies and implement corrective actions.
• Work with operations and suppliers to improve inventory accuracy, material utilization, and overall inventory performance.

Reporting & Analytics

• Develop and maintain inventory reports, dashboards, and performance metrics.
• Generate routine and ad hoc reports related to inventory transactions, material movements, inventory variances, and reconciliation activities.
• Monitor inventory trends and identify opportunities for process improvement and cost reduction. Inventory min/max optimization.
• Analyze data from ERP and operational systems to ensure consistency and accuracy.
• Provide regular inventory performance updates to management and key stakeholders.
• Support decision-making through detailed inventory analysis and reporting.

Quality & Compliance

• Ensure inventory procedures comply with company policies, standards, and regulatory requirements.
• Support internal and external audits related to inventory management and material control.
• Maintain documentation and traceability of inventory records and transactions.
• Promote continuous improvement initiatives focused on inventory accuracy and operational efficiency.
• Collaborate with Quality and Operations teams to address inventory-related concerns.

Training & Development Responsibilities

• Lead and participate in inventory and material management training programs.
• Support employee development in inventory control, material inspection, and inventory accuracy processes.
• Develop and maintain work instructions, procedures, and training materials.
• Ensure employees understand applicable material specifications and inventory management requirements.
• Coordinate training related to inspection methods, testing equipment, and inventory systems.
• Support and train personnel on month-end inventory count procedures and inventory reconciliation processes.

Qualifications

Education

• College diploma or university degree in Supply Chain Management, Operations Management, Business Administration, Engineering, or a related field.

Experience

• 5+ years of experience in inventory management, materials management, warehouse operations, logistics, or supply chain functions.
• Experience within manufacturing, metals, industrial, or heavy manufacturing environments preferred.
• Demonstrated experience managing inventory controls, reconciliations, and reporting processes.

Technical Skills

• Strong knowledge of ERP systems, preferably Microsoft Dynamics 365.
• Familiarity with Manufacturing Execution Systems (MES) and inventory management software.
• Advanced Microsoft Excel and data analysis capabilities.
• Experience with inventory reporting, KPI development, and process improvement initiatives.
• Strong understanding of inventory control principles and material traceability.

Competencies

• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Strong organizational and time management capabilities.
• Ability to work effectively across multiple departments.
• Results-oriented with a focus on continuous improvement.
• Ability to manage priorities in a fast-paced manufacturing environment.

Key Performance Indicators (KPIs)

• Inventory accuracy.
• Inventory variance reduction.
• Inventory optimization / reduction.
• Cycle count completion and accuracy.
• ERP and operational system inventory alignment.
• Timeliness of inventory reconciliation.
• Inventory reporting accuracy.
• Material quality compliance.
• Month-end inventory close performance.
• Audit compliance and corrective action completion.

Reports To: Manager, Procurement

Direct Reports: Scrap Inspectors

Primary Objective

To ensure the integrity, accuracy, visibility, and optimization of inventory across the organization while supporting operational efficiency, financial accountability, and strategic decision-making. Through effective inventory controls, reporting, material management, and team leadership, the Inventory Supervisor will drive continuous improvement and support the organization's production, quality, and cost objectives.