Legal Administrative Specialist

Legal Administrative Specialist

Mercedes-Benz Canada needs stars like you!
Mercedes-Benz is the world’s first automotive brand, and remains at the cutting-edge of sustainability, design, digitalization, connectivity, technology, fashion, and popular culture.

The iconic three-pointed star is always looking for the best and brightest. We are seeking individuals who want to be in the driver’s seat of transformation, working alongside talented colleagues who represent the Mercedes-Benz values.

Do you want to be part of writing the next chapter of the Mercedes-Benz story?

How your role will add to the story:
As the Legal Administrative Specialist, you will provide high-quality administrative and operational support to the Legal Department. You will coordinate legal documents, records, deadlines, meetings and departmental processes while maintaining strict confidentiality and exceptional accuracy. By anticipating needs and following through on commitments, you will help the department operate efficiently and keep important details complete, current and properly documented.

A day in the life

Legal Administration & Document Management (30%)

• Legal administration and document support
• Prepare, format, proofread and finalize correspondence, presentations, reports, and other legal documents.
• Review documents for accuracy, consistency, completeness, approvals, signatures, dates, defined terms and supporting materials.
• Maintain templates, standard documents and version control; coordinate electronic signatures and document circulation.
• Manage specific functions such as motor vehicle accident claims reporting to insurer, status of cases.

Legal Matters, Contracts & Records Management (25%)

• Matter, contract and records coordination
• Manage two centralized mailboxes, actioning as required, including forwarding to assigned owners within department.
• Maintain organized legal matters, contract and corporate records in accordance with departmental filing conventions and retention requirements.
• Support in licensing functions, such as renewing motor vehicle dealer licenses and adding and removing executives due to role changes.
• Manage external counsel and deadlines relating to corporate recordkeeping and extra-provincial registrations.
• Track key dates, renewal periods, obligations, deliverables and status updates; follow up with internal stakeholders as required.
• Support intake and routing of legal requests and maintain accurate trackers and dashboards.

Calendar, Meeting & Workflow Coordination (20%)

• Calendar, meeting and workflow management
• Coordinate complex calendars, meetings, agendas and logistics for Legal Department leaders.
• Prepare meeting materials, capture action items and monitor completion of follow-ups.
• Prioritize requests, identify conflicts and escalate time-sensitive items appropriately

Legal Department Operations & Financial Administration (15%)

• Department operations and financial administration
• Support purchase orders, invoices, expense reports, budget tracking and external counsel administration.
• Coordinate onboarding of vendors, access, supplies, departmental files and recurring administrative processes.
• Update various policies and procures managed by the Legal Department.
• Assist with reporting, processing documentation and continuous improvement initiative

Stakeholder Support & Confidentiality (10%)

• Stakeholder service and confidentiality
• Respond professionally to internal and external inquiries and direct matters to the appropriate legal team member.
• Liaise with business teams, external counsel, vendors and other stakeholders while protecting privileged and confidential information.
• Perform other administrative and project-related duties in support of the Legal Departments

Vacancy Status: This posting reflects an approved, current vacancy within Mercedes-Benz Canada.

Posting Range: $66,327 - $91,199

Mercedes-Benz Canada is committed to fostering an inclusive, equitable, and accessible environment where all employees and customers feel valued, respected, and supported. While we thank every applicant for their interest in joining our iconic brand, we will only contact applicants selected for an interview.

If you require accommodation because of a disability, please reach out to [email protected] and we will work with you to meet your needs throughout the recruitment, assessment, and selection process as applicable.

Testimonials from several Mercedes-Benz Canada stars, from an intern to an executive:

“Mercedes-Benz is more than a car brand; it’s a futuristic, technological brand continuing to research and evolve its strategy as a digital and luxurious company, all while championing sustainable initiatives.”

“This company grants its members the opportunity to professionally grow and discover the extent of the brand and its presence in all countries. You are granted the opportunity to drive innovation in several sectors, as this company allows you to take your career wherever you like with our very robust framework of opportunities, whether it’s rotations, international assignments, education programs and more.”

“As an intern, I feel a great sense of responsibility and accountability at Mercedes-Benz. The high level of responsibility and contribution found in our internship programs is unlike my experience anywhere else.”

“Most people, if not everyone, seek a great balance of life at work and outside of it. At Mercedes-Benz, not only does your work life grant you exciting opportunities, but you are also afforded great understanding of your time outside of work - including the right to disconnect.”

“Working for Mercedes-Benz, it’s certainly the brand and the pillars - but at the end of the day, once you’re in, it’s about the people, the experience, diverse cultures and backgrounds, everyone’s experience driving in one direction.”

Mercedes-Benz Star skills, requirements & traits:

• College diploma or university degree in Legal Administration, Law, Business Administration, Office Administration or a related field
• Two to four years of progressively responsible administrative experience, including experience supporting a legal department, law firm, compliance function or other legal environment
• Knowledge of legal terminology, document handling, records management, confidentiality and privilege; familiarity with contract or matter management processes is an asset
• Advanced Microsoft 365 skills, including Word, Outlook, PowerPoint, Excel, Teams and SharePoint
• Exceptional attention to detail and proofreading skills, with the ability to identify inconsistencies, missing information and required follow-up
• Strong organization and prioritization skills, with the ability to manage multiple deadlines, exercise sound judgement and work independently
• Professional written and verbal communication skills, high integrity and discretion when handling sensitive or privileged information

Being a Mercedes-Benz star has its benefits:

• Commitment to inclusion & diversity
• Engaging corporate culture
• Ever-evolving brand strategy granting opportunities to build business acumen
• Training development and career growth opportunities
• Benefits to support work-life balance/integration
• A strong portfolio of corporate social responsibility initiatives
• State-of-the-art working facilities
• Vehicle purchase and experience programs
• Comprehensive health, dental, and pension programs
• Recognition rewards and discount programs