Licensed Assistant

Raymond James Ltd. is seeking an experienced Licensed Assistant to work in our Barrie office. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high-quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

You will work closely with the Portfolio Manager and entire team, providing comprehensive administrative services to the team and clients. This is a permanent full-time position with a competitive compensation and benefits package.

Mandatory Licensing Requirements to apply for position:

• Industry CSC licensing is mandatory;
• Three years experience as an IR in the industry;

Administration, Marketing, duties:

• Execute the administrative processes and systems;
• Responsible for monitoring client accounts and maintaining client files;
• Scan all client documentation to central server files;
• Welcome clients into the office and take care of requests;
• Follow through with Master Calendar that lays out our actions each month/year;
• Support the pre-trade process for all PM trades;
• Assist in planning, organizing and executing client and charitable events periodically throughout the year;
• Review our marketing processes – social media, ads, client cards and milestone recognition;
• Gain overview of US domiciled account systems and process;
• Objective is to be an integral part of all that the administrative team does and how they support the business.

Periodic safety and light office duties, as needed:

• In winter, assist to occasionally clear walkway and put down salt for everyone’s safety;
• Prior to client meetings walk through office area with fresh view and ensure office is clean and up to high standards;
• Be prepared to perform minor troubleshooting and software updates with office computers, fax and copier;
• Objective is for everyone to take ‘ownership’ of the office systems and safety of everyone.

More focused on these responsibilities after oriented with Administrative duties:

• Prepare client reports and files ahead of Advisor client meetings;
• Manage account cash holdings and work to ensure always invested, earning top rates;
• Follow up with GIC maturities and working with clients to ensure cash investments match time frame and objectives;
• Work with team to identify where you can provide specialized support for different aspects of the business;
• Prepare follow up notes for team to take action and ensure all wrapped up before folder filed;
• Support quarterly review report preparation with team.

To qualify for this opportunity, you possess:

• Securities license in good standing;
• Minimum 3 years’ experience, working within the Financial Services industry as an IR;
• Able to provide constructive suggestions, ideas to improve client’s experience with our office;
• Great organizational skills and a dependable nature to meet deadlines;
• The ability to organize year’s reoccurring tasks;
• Excellent verbal and written communication skills;
• The ability to follow and execute well laid out business processes;
• The ability to work in a team environment and demonstrate a professional and friendly manner;
• A positive attitude and strong work ethic;
• Exceptional problem-solving skills;
• The ability to prioritize and multitask;
• Openness and willingness to learn new systems;
• The ability to work well independently;
• Meticulous attention to detail;
• Proficiency with MS Office (Word, Excel, and PowerPoint);
• Familiar with CRM software tools;

Advantageous Designations and Additional Licensing:

• CIM or CFA designation
• CFP designation
• Life Insurance license
• US securities licensing – series 7 or Series 65 (if PM qualified)
• TEP designation

Support is provided to cover some costs of relevant applicable advanced financial designations, as well as on-going focused professional career development, if you are a successful candidate.