Manufacturing Administrator

Job Title: Manufacturing Administrator

Reports To: Operations Manager

Shift: Monday-Friday, during normal business hours.

Job Summary

The Manufacturing Administrator is responsible for ensuring accurate production and inventory data within the ERP system while supporting product quality and inventory control. Primary responsibilities include entering job hours and material usage, closing work orders, performing cycle counts, and conducting routine quality checks on finished bags.

Essential Duties

• Enter, verify, and maintain accurate production, labor, material usage, scrap, and job data within the ERP system, and close jobs promptly to ensure current production and inventory records.
• Investigate data discrepancies, follow up with production staff as needed, and escalate unresolved issues to the Manufacturing Supervisor, Operations Manager, or Planning, as appropriate.
• Perform routine cycle counts and participate in physical inventories; investigate variances and reconcile inventory discrepancies within the ERP system.
• Conduct routine quality inspections of finished goods, document results, and report defects or deviations to the Manufacturing Supervisor or Quality team.
• Enter customer orders, process shipments, and ensure completed jobs are forwarded for invoicing through the ERP system.
• Monitor inventory levels, report low stock or unusual usage, and communicate with production and planning teams to clarify data and support reporting needs.
• Support continuous improvement initiatives related to production data accuracy, inventory control, and quality processes.

Required Skills and Abilities

• Strong attention to detail, with the ability to maintain accurate records and documentation in electronic and/or manual systems.
• Problem-solving and critical-thinking skills to address routine issues and support continuous improvement efforts.
• Proficiency in using applicable computer systems and software, including ERP systems, spreadsheets, and word processing applications relevant to the role.
• Strong organizational skills, with the ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Ability to analyze information, identify discrepancies, and apply sound judgment to support operational decision-making.
• Effective interpersonal and communication skills to collaborate with internal teams and external contacts in a professional manner.
• Demonstrated ability to work independently as well as collaboratively in a team environment.
• Commitment to following company policies, procedures, and safe work practices.

Education and Experience

• Knowledge of business operations and ERP systems, usually obtained through a 2-year Post-Secondary Diploma or Associate Degree in Business Administration, Operations, or a related discipline, or an equivalent combination of education and experience preferred.
• A minimum of one year of related ERP system experience in a manufacturing environment is preferred.

Physical Requirements

• Ability to stand, walk, and move around for extended periods of time.
• Capability to lift and carry objects of various weights up to 50 pounds occasionally.
• Proficiency in using hands, fingers, and arms for tasks such as typing and writing.
• Sufficient visual acuity to read documents and recognize details at close and distant ranges.
• Ability to hear and understand verbal communication.
• Flexibility to bend, stoop, and reach low or high objects.
• Ability to perform physically demanding tasks, such as lifting, pushing, pulling, or carrying heavy objects.
• Adaptability to work in varying environmental conditions, such as temperature extremes, noise, dust, or fumes, depending on the nature of the job.
• Willingness to adhere to safety protocols and wear protective gear, including helmets, goggles, gloves, and safety shoes, as required by the job.

Company Culture & Values

• A Commitment to Our Purpose (COMMITTED PEOPLE) – Our mission is to serve and build up our customers, suppliers, communities, and each other, guided by the principles of our Lord Jesus Christ. The commitment to serving and building up is easily seen in those employees that exemplify this value.
• Without Our Customers We Are Nothing (CUSTOMER FIRST) – We realize that we are blessed to serve our customers and without them, our company does not exist. They rely on us for their success and that is a responsibility we cannot take lightly. Our focus must be on serving them with as seamless communication and access to products as possible.
• Kind, Humble and Positive (HUMBLE) – These positive traits do not mean being a doormat to others. But when a person is kind, humble and positive it comes through in their genuine caring for those around them.
• A Desire For “Expert” (EXPERTS) – Our people want to be seen as the experts in their specific roles. From how we convert a bag efficiently and with highest quality, to knowledge of the product portfolio, to desiring to know more about tax or human resource policy – the desire for “expert” drives us in each of our roles.
• Intentional Growth – Developing of Self and Others (PERSONAL GROWTH)– Times, tools, and customer expectations change. Our team members are interested in developing themselves and those around them. We know that a stronger team is one that makes our customers and our fellow employees happier.
• Strong Work Ethic (HARD WORKERS) – The commitment to serve those around us is honorable and we respond to this by putting our strongest effort into that purpose.
• High Expectations of Self and Others (HIGH EXPECTATIONS) – We expect ourselves, and those around us, to put in our best effort. When others struggle, we help them align towards perfection. When we struggle, we are open and humble to hear it and course-correct accordingly.
• If It Isn’t Safe, We Don’t Do It (SAFETY) – All people deserve to return home to their loved ones safely and work in an environment where they can best execute their tasks safely. When choosing between safety and profit, safety and efficiency, safety and feelings, safety, and “x” – we choose safety.

Travel Requirements

N/A

This job description is intended as a general outline of the primary responsibilities of the position. It is not intended to be an exhaustive or comprehensive list of all duties, responsibilities, or activities that may be required. The employer reserves the right to modify, add, or remove any responsibilities, duties, or activities as deemed necessary with or without notice. This posting is for an existing vacancy that we are looking to fill immediately

Volm Companies is an equal opportunity employer and is committed to providing reasonable accommodation to qualified individuals with disabilities and other protected characteristics. If you require reasonable accommodation to perform the essential functions of the job, please inform us and we will work with you to address your needs.