Office & Communications Coordinator

The Office & Communications Coordinator provides essential administrative, communication, and financial support to St. Philip's Lutheran Church. As the primary point of contact for members, visitors, and community partners, this role helps ensure the smooth and effective operation of the church office.

The ideal candidate is highly organized, detail-oriented, technologically proficient, and passionate about creating a warm and welcoming environment. Through effective communication, strong administrative systems, and collaborative support, the Office & Communications Coordinator plays an important role in helping the church welcome people, build community, and serve the wider neighbourhood.

Key Responsibilities

1. Communications & Content Management

• Create and distribute clear, accurate, and engaging communications, including:
  • Weekly member email
  • Social media content
  • Monthly newsletter
  • Worship materials and bulletins
  • Visually engaging posters and PowerPoint slides
  • Website – manage and update content
  • Support and manage re-launch website activities
  • Annual reports
  • Bulletin board displays
  • Support outreach communication for Good Food Market, Neighbourhood Table & Nourish program – includes flyers, printed program materials
• Ensure all communications reflect the church's values of hospitality, inclusivity, and community engagement

2. Office Administration

• Serve as the first point of contact for telephone, email, and in-person inquiries with professionalism, warmth, and discretion
• Maintain church calendars, meeting schedules, and facility bookings
• Coordinate meeting logistics for staff, church leadership, and ministry teams
• Maintain accurate digital and physical filing systems and church membership records
• Support staff and volunteers with administrative and organizational needs
• Assist with volunteer recruitment, scheduling, and coordination for worship services and community programs

3. Financial Administration

• Review weekly invoices and expenses and prepare cheques using QuickBooks
• Maintain organized financial records and supporting documentation
• Work collaboratively with the Treasurer and Bookkeeper to support sound financial practices and reporting processes

4. Facility & Rental Coordination

• Coordinate facility rentals and building use by external groups, including weddings, funerals, community programs, and elections
• Prepare and manage rental agreements and correspondence
• Serve as the primary contact for rental clients and community partners
• Communicate facility concerns and maintenance issues promptly with the Property Manager

5. Special Projects & Ministry Support

• Support church events, outreach initiatives, and special projects as assigned
• Contribute ideas and recommendations for improving office systems, communications, and administrative processes
• Assist church leadership in advancing the congregation's mission and strategic priorities.

Qualifications & Experience

The ideal candidate will possess:

• Minimum 3 to 5 years of office administration experience
• Experience in a church, nonprofit, or community-based organization is considered an asset
• Strong proficiency with:
  • Microsoft Office Suite
  • QuickBooks
  • Canva
  • Mailchimp
  • Website management platforms (Squarespace preferred)
• Experience using Zoom, Microsoft Teams, and virtual meeting technologies
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time-management abilities with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines independently
• Demonstrated discretion in handling confidential information
• Appreciation for and sensitivity to working within a faith-based and multicultural environment

Core Competencies

• Hospitality -Creates a welcoming, respectful, and inclusive experience for all who interact with the church
• Organization - Maintains accurate records, manages competing priorities, and follows through on responsibilities effectively
• Communication - Communicates clearly, professionally, and compassionately in both written and verbal formats
• Initiative -Identifies needs, solves problems proactively, and works independently when appropriate
• Discretion -Exercises sound judgment and maintains confidentiality in all aspects of the role
• Flexibility -Adapts to changing priorities and supports the evolving needs of a dynamic church environment
• Collaboration -Works effectively with staff, volunteers, church leadership, members, and community partners

Compensation & Schedule

• Salary: $39,000 annually
• Benefits: Pension and benefits package included (Approximately $6,000 in value)
• Vacation: 2 weeks annually
• Sick Leave: 12 days annually
• Flex Hours of Work:
  • Regular Season (January-May and September-December) - 30 hours per week
  • Summer Season (June-August) - 15 hours per week

Interested applicants may submit their cover letter and resume to [email protected] by Monday, 30 November 2026.