Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Status:

Regular, Full time

Location:

Calgary, Alberta

Job Description

This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats.

MAIN RESPONSIBILITIES:

Purchasing & Vendor Management

• Assist in sourcing, purchasing, and order placement of materials and equipment
• Coordinate with suppliers on pricing, availability, and delivery timelines
• Track purchase orders and ensure timely receipt of goods
• Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre;
• Analyses and quickly corrects inventory discrepancies;
• Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them;
• Maintains the integrity of special SKU costs in the system;
• Keeps supplier data (special costing, lead-time, etc.) up-to-date;
• Creates new stock SKU’s when needed;

Logistics & Inventory Coordination

• Plan and coordinate inbound and outbound shipments
• Work with freight carriers and logistics partners to ensure cost-effective delivery
• Monitor inventory levels and assist in stock replenishment planning
• Organize and coordinate shipment paperwork for international shipments with broker for timely clearance.
• Book pick ups for local and cross border shipments.
• Obtain quotes and arrange shipments with freight forwarders
• Monitor shipments until final delivery
• Review freight invoices
• Resolve claims for damaged shipments

Inside Sales Support

• Respond to customer inquiries and provide product/service information
• Prepare quotes, process sales orders, and follow up with customers
• Support the sales team with administrative and coordination tasks

Warehouse Support

• Assist with receiving, organizing, and tracking inventory
• Ensure accurate documentation of incoming and outgoing materials
• Support periodic inventory counts and reconciliation

Qualifications

• 3+ years of experience in operations, logistics, purchasing, or inside sales
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset
• Excellent communication and problem-solving abilities
• Ability to work independently and as part of a team

Preferred Skills

• Experience in supply chain or distribution environment
• Familiarity with inventory management systems
• Customer service or inside sales experience

Key Competencies

• Attention to detail
• Time management and prioritization
• Adaptability and willingness to learn
• Strong work ethic and accountability

What’s in it for you

We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities.

What sets us apart is our:

• Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.

• A strong national network offering real opportunities to grow: our people make the difference.

Among our benefits:

• Flexible group insurance plan customizable to your needs.

• Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).

• Group RRSP with employer contribution and TFSA.

• Postsecondary Scholarship Program for our employee’s children.

• Charging terminals available at our facilities.

• Years of Service Recognition Program.

Come build your career with us, a growing network where our people make it happen!

Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.