Orthotics Clinic Administrative Assistant

Career Opportunity Are you passionate about helping people with mobility challenges? Do you want to help clients that use assistive devices walk or move with reduced pain every day?! Do you thrive on having the satisfaction of contributing to a driven team of industry experts that values quality and measurable outcomes? Come join our team!

Hours: total hours being 37.5 hours per week

Hours of work: Core working hours between 8:30-4:30 Monday-Friday. Must be available to work over winter school holiday periods Dec 21-23, Dec 28-30 2026 and March 18-25 2027

Start Date: November 2026

Role Description The Orthotics Clinic Administrative Assistant is a contract, on-site role based in West Woodbridge, ON. This role is responsible for greeting and registering patients, managing appointment scheduling, and coordinating follow-up visits. The Administrative Assistant maintains accurate patient records, handles intake forms, and supports billing and payment processing. Daily responsibilities include answering phone and email inquiries, preparing clinic documentation, assisting with inventory tracking of orthotic supplies, and supporting clinicians with administrative tasks to ensure smooth clinic opera

tins. The successfult candidate will be a self-motivated team player with strong interest in pursuing a career in paramedial administration or clinic business management. Enjoys administratively supporting a small team offering bespoke services doing a variety of tasks during the day. Provides excellent customer service to clients with disabilities and families with complex healt

hisues.

Qualifications

• Strong administrative and organizational skills, including appointment scheduling, record keeping, and document management
• Proficient in using office software and clinic management systems, with accurate data entry and basic reporting capabilities
• Excellent communication and interpersonal skills to interact professionally with patients, clinicians, and external partners
• Ability to manage multiple tasks, prioritize workload, and maintain attention to detail in a fast-paced shared clinic space
• Experience in a healthcare, rehabilitation, or clinic setting is an asse
• Demonstrated reliability, discretion, and respect for patient confidentiality and privacy requirements
• High school diploma required; post-secondary education in medical office administration or a related discipline is an

Responsibilities

• Administrative responsibilities (80%)
• Clinic maintenance, cleaning, inventory, shipping and receiving (20%)

Interested candidates should send cover letter and resume to [email protected]