Payables and Payments Administrator

Job Status: Contract, Full-Time (Approximately January 2027 – February 2028, with possibility of extension)

Compensation: $33.35 to $40.58 per hour

Benefits: Pension Plan (OMERS) and Vacation package; Free access to UTRCA Conservation Areas (Fanshawe, Pittock and Wildwood)

Number of Positions: 1 vacancy

Hours of Work: 35 hours per week

Location: UTRCA, 1424 Clarke Road, London

Application Closing Date: November 23, 2026

At the Upper Thames River Conservation Authority (UTRCA), our mission is Communities engaged in a healthy, resilient environment. We work in partnership with the 17 municipalities within the Upper Thames River watershed, whose appointed representatives bring both urban and rural perspective to our Board of Directors. Together, we shape policies and programs that reflect the needs of our communities and support the long-term health of our watershed.

We focus on five key areas:

• Protecting people and property and supporting safe development
• Delivering landowner stewardship
• Providing natural spaces and recreational opportunities
• Making science-based decisions
• Empowering communities and youth

The Upper Thames River watershed spans approximately 3,421 square kilometers and includes predominately rural landscapes, as well as the urban centers of London, Stratford, and Woodstock. We serve a diverse population of approximately 600,000 residents. Our Conservation Areas offer outdoor recreational opportunities that welcome people of all ages and backgrounds, helping to educate visitors and share conservation messages that support the health of our watershed.

As a member of our team, you will support our mission by contributing your skills, knowledge, and experience to meaningful work. We believe diverse perspectives make us stronger and are committed to creating a collaborative, inclusive environment where people feel supported, respected, and encouraged to do their best work together. If this opportunity aligns with your experience and interests, we invite you to apply.

Summary

The Payables and Payments Administrator is responsible for the administration of payment systems for purchases and contracts made through the Accounts Payable function. The position relates debit charges to the cash disbursement function.

1. 80% – To affect appropriate payments and administer the accounts payable function for UTRCA using AP and PO modules
2. 10% – To maintain auditable records of contract expense fulfilment and holdbacks to aid cost recoveries
3. 5% – To periodically verify AP Aged Trial Balance against GL AP balance and seek resolution to discrepancies.
4. 5% – To assist the Supervisor, Finance and Accounting in verifying expenses and capitalizing costs in the asset module.

Qualifications

• A diploma in accounting from a community college or accounting degree is required. Completion of core modules in the CPA program is an asset.
• 3 years’ experience in administration of accounts payable or receivable or contract management is required.
• Excellent organizational and communication skills.
• Strong computer skills through training or experience with a variety of computer programs including Excel, preferably Sage or Simply Accounting is required.

Background Check Requirements

• Successful candidates will be required to provide a satisfactory police check prior to commencement of employment.

Training and Benefits

• On the job health and safety training to ensure every team member has the support, resources, and knowledge they need to perform their role effectively and safely.
• Complimentary access to UTRCA Conservation Areas, supporting employee well-being, connection to nature, and opportunities for recreation.

Apply Now!

Qualified candidates are invited to apply by November 23, 2026 at 11:59pm to be considered for this opportunity. To be considered, please submit your cover letter and resume to the UTRCA, in confidence, via:

E-mail: [email protected]

Mail: 1424 Clarke Road, London, ON, N5V 5B9

Please indicate the position title in the subject line of your email. We thank all individuals who expressed interest in this role. Please note, only those selected to move forward in the interview process with be contacted.

We are committed to providing a diverse, inclusive, and equitable work environment that is free from discrimination and fosters belonging. We encourage and welcome applications from qualified members of the four designated groups, and persons of any sexual orientation, gender identity, or gender expression.

Accommodation is available and will be provided in all aspects of the hiring process as required under the Accessibility for Ontarians with Disabilities Act (AODA), Integrated Accessibility Standards Regulation and as request by applicants. Should you require accommodation in making an application, please contact UTRCA by phone at 519-451-2800 or at the email address above.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Conservation Authorities Act R.S.O. 1990, c. C.27, s. 18 (1) and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to: General Manager, Upper Thames River Conservation Authority, 1424 Clarke Road, London, ON N5V 5B9, 519-451-2800.