People & Office Coordinator (Hybrid)

This is a hybrid role open to candidates based in the Greater Vancouver area.

We’re looking for a People & Office Coordinator to join our lean People & Culture team and help keep our office operations and people programs running smoothly. This is a great opportunity for someone with an administrative background who is interested in starting a career in HR and gaining hands-on experience in recruiting, employee engagement, and people operations.

Working closely with our Manager, People & Culture, with oversight from our VP, Marketing & People, you’ll play an important role in supporting our employees and maintaining a welcoming, well-organized office. As a lean team, we’re looking for someone who is proactive, resourceful, and comfortable with ambiguity. You’re eager to learn, willing to roll up your sleeves, and ready to step in where needed as we continue to evolve and reimagine our People function.

This hybrid role is based in downtown Vancouver, with a minimum of three days per week in-office and additional attendance as needed. A valid BC Driver’s License and access to a vehicle are required to support office and event logistics. Some after-hours work may be required for employee events.

Who we are

At Traction Rec, community is at the heart of everything we do. We empower nonprofit organizations like YMCAs, Jewish Community Centers (JCCs), Boys & Girls Clubs of America (BGCA), and Salvation Army Kroc Centers to strengthen their communities through great technology built on the Salesforce platform. By enabling these organizations to deliver their services more efficiently, we help them focus on creating meaningful connections and driving positive change where it matters most.

We believe that business is a powerful force for good. As part of this belief, we’ve committed to the Pledge 1% for the Planet, dedicating 1% of our time, product, profit, or equity to supporting environmental and community causes. This commitment reflects our dedication to creating a positive impact that extends beyond technology.

Our passion for community and innovation has earned us recognition, including:

• Salesforce Nonprofit Sales Partner of the Year and ISV Partner of the Year
• Globe & Mail's Top Growing Companies of 2024 and 2025
• Deloitte's Technology Fast 50 winner 2024
  Deloitte's Technology Fast 500 winner 2024 and 2025
  

At Traction Rec, we live our values: Community, Authenticity, Impact, Fun, and Growth. As a Living Wage Certified employer in British Columbia, we are dedicated to supporting not just the communities we serve but also the people who make it all happen—our team.

If you’re passionate about making a difference and want to join a company that puts community first, we’d love to have you on this journey with us. Together, let’s create stronger, healthier, and more connected communities.

Skills

Traction Rec’rs come from a variety of backgrounds, and we are eager to find people that are from diverse backgrounds. For this role, you might have:

• 1+ year of experience in administrative support, office administration, or a related role.
• Strong organizational skills, attention to detail, and follow-through.
• A proactive, hands-on approach and willingness to take initiative.
• Ability to manage competing priorities and adapt to changing needs.
• Experience supporting events, office operations, or coordinating logistics.
• An interest in developing skills in HR, recruiting, and employee engagement.
• Comfortable learning new systems and technology.
• Available to work in our downtown Vancouver office at least three days per week, with flexibility as needed.
• Valid BC Driver’s License and access to a vehicle.
• Bonus points if:
  • You have experience coordinating internal events or managing office supplies and vendors.
  • You’ve supported recruiting, onboarding, or other HR administration.
  • You’ve worked in a fast-paced or growing organization.
  • You have experience using AI tools to support everyday tasks, improve efficiency, or streamline administrative workflows.
  • You enjoy finding better ways to do things and aren't afraid to take on something new.
    

What You Will Be Doing

• Coordinate day-to-day office operations, including supplies, inventory, deliveries, office access, and general office upkeep.
• Support office logistics by coordinating with building management and service providers, arranging pickups, and assisting with meeting and workspace setup.
• Coordinate employee events and engagement activities, including scheduling, supplies, vendor arrangements, and event setup.
• Support recruiting and onboarding through job postings, interview scheduling, candidate communications, and new hire preparation.
• Maintain employee records and assist with HR documentation, systems, and general administrative tasks.
• Provide administrative support to the People & Culture team and assist with other priorities as needed.
• Have a valid BC Driver's License, and access to a vehicle (required)
  

Compensation

At Traction Rec, we are committed to a fair, market-based and equitable compensation structure. Our market data is refreshed on an annual basis to reflect the most current market conditions.

The starting salary band for this role is $70,000-$72,000. Starting salaries will vary within this range based on experience, skill level, and internal equity related to the role.

Please note that the range details above reflect the base pay only and does not include our competitive bonus program and benefits that we offer.

Our Approach to AI

At Traction Rec, we’re big fans of AI and we embrace it as a tool that helps us work smarter and more creatively. It may even have helped with this job description. That said, our recruiting process is 100% human. From resume review to interviews to job offers, every step is led by real people who care about real people. No bots making hiring decisions here.

If you’re interested, so are we! Send your resume our way, and let’s chat.

At Traction Rec, we believe that diversity and inclusion are essential to our success. We are committed to building a team that reflects the diversity of the communities we serve, and we actively seek and welcome candidates from all backgrounds. Our hiring process is designed to be fair, welcoming, and respectful to all candidates, regardless of race, ethnicity, religion, gender, sexual orientation, age, ability, or any other characteristic protected by law. We believe that diversity brings unique perspectives and experiences that can enhance our team and drive innovation, and we are committed to providing equal opportunity and support to all candidates. We encourage everyone to bring their authentic selves to the interview process and join us in building a diverse and inclusive culture at Traction Rec.

Don’t meet every single requirement? Studies have shown that women and marginalized groups are less likely to apply to jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Please note that employment is contingent on the successful completion of background and reference checks.