Planned Giving Coordinator

Annual Salary Range: Range $57,000 to $70,000. Typical hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Hybrid (3 days in office per week)

Reporting Manager: Director of Gift and Estate Planning/Blended Giving

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Planned Giving Coordinator plays an integral role in supporting the administration and growth of the Planned Giving program, ensuring a high standard of service, accuracy, and donor care. This role contributes to the effective management of estate gifts and donor records, while supporting the delivery of thoughtful stewardship, engagement, and recognition activities. Working closely with colleagues across the Foundation, the Coordinator helps ensure that planned giving donors feel valued and that their philanthropic intentions are honoured through strong operational practices and a commitment to excellence.

Key Responsibilities

• Coordinate the administration of estate gifts, including managing estate files, documentation, correspondence, and gift distributions.
• Maintain accurate donor, estate, and recognition records within the donor database and related filing systems.
• Prepare and process financial and administrative transactions, including expense reporting, reconciliations, and departmental documentation.
• Support the preparation of regular reports, portfolio tracking, and revenue forecasting for the Planned Giving program.
• Coordinate meetings, schedules, and administrative activities to support the effectiveness of the Planned Giving team.
• Assist with donor cultivation, stewardship, and engagement initiatives, including events, communications, and recognition activities.
• Support data management and quality assurance initiatives, including record maintenance, audits, and database cleanup projects.
• Contribute to the development of operational procedures, reporting tools, dashboards, and other process improvement initiatives.
• Provide project coordination and administrative support for strategic and special projects as assigned.
• Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

• Successful completion of a post-secondary education in a relevant field such as Business Administration, Communications, Nonprofit Management, or a related discipline, required.
• A minimum 2–4 years of experience in an administrative, fundraising, or donor relations support role required, preferably within a nonprofit environment.
• Experience supporting planned giving, major gifts, or gift administration, including familiarity with estate processes, considered an asset.
• Experience supporting reporting, data management, and process improvement initiatives is an asset.
• Proficiency with CRM/database systems (e.g., Raiser’s Edge, Salesforce) and Microsoft Office, required.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to [email protected] indicating the job title "Planned Giving Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.